Administrative Assistant

Woodlands Senior Care Centers; Austintown Township (OH); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Generous Paid Vacation Time

Paid Personal Time Off

Flexible Scheduling

Opportunities for Advancement

Affordable Health Insurance

401(k) Plans

Job summary

Woodlands Senior Care Centers is seeking an organized and dependable Administrative Assistant to support the day-to-day operations of our nursing center and provide excellent service to residents, families, visitors, and staff.

Pay is $19-22 per hour based on experience. The role requires proficiency with Microsoft Office, adherence to confidentiality, and the ability to manage phones, mail, records, and admissions while maintaining professionalism.

Qualifications

• Strong organizational and communication skills required.
• Healthcare or long-term care experience is a plus.

Responsibilities

• Answer phones, direct calls, take messages, and greet visitors
• Manage mail, correspondence, certified letters, and employee contact information
• Assist with medical records, admissions, insurance documentation, and physician paperwork
• Maintain census, hospital transfer, dialysis, hospice, and other required reports
• Assist with resident trust accounts, credit card processing, statements, and other routine financial duties
• Prepare new resident welcome packets, notices, charts, and administrative documents
• Coordinate transportation, appointments, and other resident services
• Maintain facility records, floor plans, and departmental reports
• Provide administrative support to facility leadership while maintaining confidentiality

Skills

Organizational skills

Communication skills

Dependable

Tools

Microsoft Office

PointClickCare

Job description

Administrative Assistant

Woodlands Senior Care Centers is seeking a dependable, organized, and professional Administrative Assistant to support the day-to-day operations of our nursing center and provide excellent service to residents, families, visitors, and staff.

Pay: $19-22 based on experience

Why Join Woodlands Senior Care Centers?

• Generous Paid Vacation Time earned quickly
• Paid Personal Time Off in addition to vacation time
• Flexible Scheduling to work with your busy life
• Opportunities for Advancement
• Affordable Health Insurance with Vision and Dental options
• 401(k) Plans

Job Functions

• Answer phones, direct calls, take messages, and greet visitors
• Manage mail, correspondence, certified letters, and employee contact information
• Assist with medical records, admissions, insurance documentation, and physician paperwork
• Maintain census, hospital transfer, dialysis, hospice, and other required reports
• Assist with resident trust accounts, credit card processing, statements, and other routine financial duties
• Prepare new resident welcome packets, notices, charts, and administrative documents
• Coordinate transportation, appointments, and other resident services
• Maintain facility records, floor plans, and departmental reports
• Provide administrative support to facility leadership while maintaining confidentiality

Qualifications

• Previous administrative or office experience preferred
• Computer Proficiency with Microsoft Office
• Healthcare or long-term care experience is a plus
• Excellent organizational and communication skills
• Professional, friendly, organized and dependable
• Strong attention to detail and ability to multitask
• PointClickCare experience is preferred
• Ability to work independently and as part of a team

Position Details

Schedule: Full-time
Location: Austinwoods Nursing Center

Join a team where your work makes a difference in the lives of our residents and their families.