Human Resources & Office Coordinator

Mokri-Vanis-&-Jones,-LL; California (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

Mokri Vanis & Jones, LLP seeks an HR & Office Coordinator for our Sacramento office to support the employment lifecycle and day-to-day office operations in a collaborative legal environment.

You will assist with onboarding, employee relations, vendor coordination, and office administration while partnering with Corporate HR. The role requires 2–3 years in HR/administration, knowledge of California HR laws, and strong communication skills.

Qualifications

• 2-3 years of experience in Human Resources, office administration, recruiting, or related field.
• High school diploma or equivalent required; associate or bachelor’s degree in HR or related field is a plus.
• Working knowledge of California employment laws, HR best practices, and employee confidentiality requirements.
• Available to work in the office weekdays Monday - Friday, hours ideally 8:30 am – 5:00 pm.
• Excellent verbal and written communication skills.
• Proficiency in Outlook and Microsoft products.
• Strong interpersonal skills.
• Ability to build positive working relationships with employees at all levels.
• Discretion handling confidential information.
• Experience with HRIS systems preferred (Paylocity a plus).

Responsibilities

• Oversee general office and facilities activities and provide HR support with guidance from Corporate HR.
• Coordinate onboarding, workspace setup, orientation, equipment setup, and 30-day follow-up.
• Order employee equipment and supplies with approvals from Corporate HR and Finance.
• Protect sensitive employee records with strict confidentiality.
• Assist with interview scheduling, candidate communications, reference checks, and other recruiting activities.
• Support leave administration and benefits paperwork with Corporate HR.
• Promote positive workplace culture through employee recognition and events.
• Oversee day-to-day office needs, supplies, and facilities upkeep.
• Coordinate vendor access, office maintenance, and repairs.
• Cover the reception desk and manage calls.
• Maintain both physical and digital filing systems; approve off-site storage as needed.
• Handle routine clerical tasks and general admin support.

Skills

Microsoft Office

Outlook

HRIS (Paylocity)

Employee Relations

Communication skills

Education

High school diploma

Associate or bachelor’s degree in HR

Tools

Paylocity

Microsoft Office

Job description

Mokri Vanis & Jones has an immediate opening for a Human Resources & Office Coordinator for our Sacramento office. This is an excellent opportunity for someone who enjoys helping people, keeping an office running smoothly, and building a career in Human Resources within a collaborative legal environment.

Who We Are:

Mokri Vanis & Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals.

About the Role:

The Human Resources & Office Coordinator serves as the primary HR and administrative support professional for our Sacramento office. Reporting directly to the Director of Human Resources & Administration, this position partners closely with Sacramento office leadership to support employees throughout the employment lifecycle while coordinating and supporting day-to-day office operations and ensuring a welcoming, professional workplace.

What You’ll Do:

This role supports the HR department by overseeing general office and facilities activities, as well as providing administrative and Human Resources support with guidance from the corporate Human Resources Leadership Team.

Requirements

Human Resources Support

• Employee Relations: Assist with maintaining a positive work environment by responding to routine employee questions and directing more complex matters to Corporate Human Resources.
• Onboarding & Setup: Coordinate new hire onboarding, workspace preparation, orientation, equipment set up, and 30-day follow-up activities.
• Equipment & Supply Ordering: Request and order employee equipment and supplies once approvals are secured from Corporate HR, and the Finance Department.
• Confidentiality: Protect sensitive employee details, records, and workplace matters with strict privacy and professionalism.
• Recruiting Support: Assist with interview scheduling, candidate communications, reference checks, and other recruiting activities as assigned.
• Leave Administration: Assist employees with routine leave and benefit paperwork while coordinating with Corporate Human Resources.
• Culture & Employee Engagement: Assist with employee recognition activities, office events, celebrations, and initiatives that promote a positive workplace culture.
• Office Administration & Operations
• Office & Facilities Management: Oversee day-to-day office needs, general supplies, and facilities upkeep to ensure an organized, professional, and efficient workplace.
• Vendor Coordination: Assist in the coordination of office maintenance, repairs, deliveries, and vendor access.
• Front Desk Assistance: Cover the reception desk as needed to welcome visitors and manage incoming calls.
• Filing & Organization: Oversee file maintenance to ensure clean physical and digital filing systems for office records and correspondence. Off-site storage as well
• General Admin Support: Handle routine clerical work, administrative tasks as requested.
• Qualifications:
• 2-3 years of experience in Human Resources, office administration, recruiting, or related field.
• High school diploma or equivalent required; associate or bachelor’s degree in human resources, Business Administration, or a related field is a plus
• Working knowledge of California employment laws, HR best practices, and employee confidentiality requirements
• Available to work in the office weekdays Monday - Friday, hours ideally 8:30 am – 5:00 pm
• Excellent verbal and written communication skills
• Proficiency in Outlook and Microsoft products
• Strong interpersonal skills
• Ability to understand and follow written and verbal instructions
• Ability to build positive working relationships with employees at all levels of the organization
• Demonstrated professionalism, sound judgement, and the ability to maintain strict confidentiality
• Strong organizational skills; able to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace
• Professional appearance and demeanor
• Ability to perform diversified clerical functions and basic accounting procedures
• Dependable, Excellent interpersonal skills and oral communication, and punctual.
• Ability to exercise discretion when handling confidential employee and business information
• Experience with HRIS systems is preferred (Paylocity experience is a plus)

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand and walk
• Occasional sitting
• Frequently required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or lift
• Frequently utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally lift or move office supplies and equipment weighing up to 25 pounds

We look forward to hearing from you!

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex (including breastfeeding and related medical conditions), gender identity and expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.