Facilities Administrative & Inventory Specialist

Facility Services Management Inc.; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Facility Services Management Inc. is seeking an Administrative/Supply Technician to provide essential administrative, clerical, and supply management support for healthcare facilities maintenance operations.

The ideal candidate will have strong organizational and communication skills, experience with administrative duties and inventory management, and the ability to effectively support a busy maintenance team.

Qualifications

• High school diploma or GED required.
• Two years of admin/support experience preferred.
• Experience with CMMS and inventory tracking.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to obtain government installation access.

Responsibilities

• Provide daily administrative, clerical, and logistical support to facility management, supervisors, and maintenance personnel.
• Prepare, process, organize, and maintain correspondence, reports, spreadsheets, service orders, purchase requests, and other administrative documentation.
• Perform data entry, filing, recordkeeping, and document management to ensure accurate and organized electronic and hard-copy records.
• Assist with tracking service orders, maintenance requests, work orders, and project documentation using CMMS and other tracking tools.
• Coordinate communications, meetings, schedules, and administrative activities between management, maintenance personnel, vendors, subcontractors, and Government representatives.
• Order, receive, inspect, store, issue, and track maintenance materials, replacement parts, tools, equipment, and office supplies.
• Maintain accurate inventory records, monitor stock levels, conduct periodic inventory counts, and coordinate replenishment to support daily facility operations.
• Prepare purchase requests, obtain vendor quotes, track purchase orders and deliveries, and verify shipments for accuracy and completeness.
• Maintain organized and secure supply storage areas, ensuring proper material handling, distribution, and accountability of company-owned and Government-furnished property.
• Assist with preparing operational reports, inventory summaries, purchasing records, employee training documentation, and other required contract deliverables.
• Coordinate with maintenance supervisors and technicians to identify material requirements and ensure timely availability of supplies for Operations and Maintenance (O&M) and Corrective Maintenance (CM) activities.
• Identify and report administrative, purchasing, and inventory discrepancies and assist with resolving issues to prevent operational delays.
• Ensure compliance with company policies, safety procedures, confidentiality requirements, and applicable Government contract requirements.

Skills

Administrative support

Inventory management

Data entry

Recordkeeping

Customer service

Education

High school diploma or GED

Tools

CMMS

Excel

Word

Outlook

Job description

Facility Services Management Inc. is seeking an Administrative/Supply Technician to provide essential administrative, clerical, and supply management support for healthcare facilities maintenance operations.

The ideal candidate will have strong organizational and communication skills, experience with administrative duties and inventory management, and the ability to effectively support a busy maintenance team.