Administrative Assistant - Notary & Cross-Dept Growth

Holland Roofing; Florence (KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Supportive team environment

Opportunities for learning across departments

Job summary

A leading roofing company in Florence, KY is seeking a detail-oriented Administrative Assistant to provide front-line office support and assist with various accounting processes. Ideal candidates will have strong organizational abilities and clear communication skills, capable of managing office tasks across multiple departments. The role offers a supportive team environment with opportunities for growth. Benefits include competitive wages based on experience.

Qualifications

• Prior administrative or office support experience preferred.
• Ability to maintain confidentiality and handle sensitive documents.
• Comfortable with scanning and filing systems.

Responsibilities

• Greet visitors and answer phones as first point of contact.
• Manage incoming/outgoing mail and perform general clerical tasks.
• Sort, save and distribute vendor invoices and checks.
• Provide backup support to the Executive Secretary.
• Assist management with scheduling and meetings.

Skills

Clear communication skills

Strong organizational abilities

Multitasking

Proficient in Microsoft Office

Job description

Location: Florence, KY
Schedule: Full-Time, Monday–Friday 8am to 5pm
Industry: Corporate Office / Administrative Support

About the Role:

We’re seeking a detail-oriented Administrative Assistant to provide front-line office support, assist with accounting processes, and ensure smooth day-to-day operations. This role is ideal for someone organized, proactive, and comfortable coordinating tasks across multiple departments.

Key Responsibilities:

Office & Reception Support

• Serve as the first point of contact—greet visitors, answer phones, and provide customer service.
• Manage incoming/outgoing mail, overnight deliveries, interoffice packets, and faxes.
• Perform general clerical tasks: copying, scanning, filing, preparing documents, and maintaining office supplies.
• Support contract processing, certificates of insurance, W-9s, and document scanning.

Accounting & Administrative Processing:

• Sort, save and distribute vendor invoices and checks.
• Verify banking/ACH information with vendors.
• Scan, organize, and save bank statements, credit card statements, and tax documents.
• Review and mail checks, child support payments, and other financial documents.
• Assist with spreadsheets, reporting, and miscellaneous accounting tasks.

Executive & Department Support:

• Provide backup support to the Executive Secretary.
• Assist management with scheduling, meetings, and special projects.
• Maintain company contact lists, order office supplies, and coordinate service calls.
• Perform notary duties (or willingness to obtain certification).

Qualifications:

• Prior administrative or office support experience preferred.
• Clear communication skills – both written and verbal.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and comfortable with scanning/filing systems.
• Ability to maintain confidentiality and handle sensitive documents.

What We Offer:

• Supportive team environment
• Opportunities to learn across multiple departments

Holland Roofing Group offers competitive wages based on experience and excellent benefits.

EOE

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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