Administrative Assistant - Nonprofit Records & Reception

Spectrum Health Systems; Lawrenceville (VA); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Company-paid life insurance

Employee assistance programs

Generous paid time off

Tuition reimbursement/loan repayment

401k with company match up to 7%

Discounts on services/entertainment

Job summary

Spectrum Health Systems in Lawrenceville, VA is hiring an Administrative Assistant for 1st shift days, Mon–Fri, 7:45 am–4:45 pm. You will support program operations, type memos and meeting minutes, maintain personnel records, and handle purchasing and reception duties in a secure environment.

The role requires a high school diploma or GED, at least 1 year of administrative experience, and proficiency with Microsoft Office.

Qualifications

• High School graduate/GED with at least 1 year of administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to communicate effectively with staff and the public.
• Experience in a correctional or secure environment is desirable.

Responsibilities

• Typing memos, meeting minutes, and other correspondence related to program operations.
• Maintaining personnel records for Spectrum employees within the assigned program.
• Ordering office and program supplies and processing purchase orders and other financial documents.
• Conducting filing to support clinical staff and maintaining tracking logs.
• Managing petty cash, receipts, and reconciliation reports for the Program Director.
• Adhering to HIPAA and confidentiality policies when handling client information.
• Acting as receptionist and providing excellent customer service.

Skills

Microsoft Office

Communication skills

Administrative support

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Spectrum Health Systems in Lawrenceville, VA is hiring an Administrative Assistant for 1st shift days, Mon–Fri, 7:45 am–4:45 pm. You will support program operations, type memos and meeting minutes, maintain personnel records, and handle purchasing and reception duties in a secure environment.

The role requires a high school diploma or GED, at least 1 year of administrative experience, and proficiency with Microsoft Office.