Administrative Assistant

Spectrum Health Systems; Lawrenceville (VA); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Company-paid life insurance

Employee assistance programs

Generous paid time off

Tuition reimbursement/loan repayment

401k with company match up to 7%

Discounts on services/entertainment

Job summary

Spectrum Health Systems in Lawrenceville, VA is hiring an Administrative Assistant for 1st shift days, Mon–Fri, 7:45 am–4:45 pm. You will support program operations, type memos and meeting minutes, maintain personnel records, and handle purchasing and reception duties in a secure environment.

The role requires a high school diploma or GED, at least 1 year of administrative experience, and proficiency with Microsoft Office.

Qualifications

• High School graduate/GED with at least 1 year of administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to communicate effectively with staff and the public.
• Experience in a correctional or secure environment is desirable.

Responsibilities

• Typing memos, meeting minutes, and other correspondence related to program operations.
• Maintaining personnel records for Spectrum employees within the assigned program.
• Ordering office and program supplies and processing purchase orders and other financial documents.
• Conducting filing to support clinical staff and maintaining tracking logs.
• Managing petty cash, receipts, and reconciliation reports for the Program Director.
• Adhering to HIPAA and confidentiality policies when handling client information.
• Acting as receptionist and providing excellent customer service.

Skills

Microsoft Office

Communication skills

Administrative support

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Job Details

Job Location: Lawrenceville, VA 23868

Position Type: Full Time

Education Level: High School

Salary Range: $19.23 - $19.23 Hourly

Job Shift: 1st Shift/Days

Job Category: Nonprofit - Social Services

Location: Lawrenceville, VA, the Brunswick Community Corrections Alternative Program (CCAP) facilitates social behavioral change, cognitive restructuring, and substance abuse treatment programming within an Evidenced Based Practices (EBP) environment to support personal growth and prepare the probationer/parolee to return to the community.

Schedule:Monday – Friday, 7:45 am – 4:45 pm with an unpaid 1- hour meal break.

Pay rate:$19.23/hr. ($40,000 annually)

Benefits:

• Health, dental, vision insurance/additional voluntary insurances
• Company-paid life insurance/employee assistance programs
• Generous paid time off accrual
• Tuition reimbursement/loan repayment options
• 401k with company match up to 7%!
• Discounts on wide array of services/entertainment nationwide

The Administrative Assistant is responsible for:

• Typing memos, meeting minutes, and other correspondence relevant to program operations.
• Maintaining personnel records for all Spectrum employees within the assigned program.
• Ordering office and program supplies and completing purchase orders, check requests, and other financial documents under the direction of the Program Director.
• Conducting filing in support of clinical staff.
• Maintaining tracking logs and databases relative to program clients as directed.
• Managing petty cash, tracking receipts, and completing petty cash reconciliation reports for Program Director approval.
• Strictly adhering to HIPAA and confidentiality policies when responding to inquiries for client information or copies of information.
• Acting as receptionist for the program demonstrating optimal customer service while answering the telephone, greeting visitors, and sending and receiving mail.

Qualifications

• High School graduate/GED with a minimum of 1-year administrative services experience required.
• Basic working knowledge of Microsoft Office (Word, Excel, Outlook, etc.) or similar software required.
• Ability to communicate effectively with staff and the public.
• Experience working in a correctional or secure environment is highly desirable.