Administrative Assistant

Spectrum Health Systems, Inc.; Lawrenceville (VA); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Company-paid life insurance

Employee assistance program

Generous PTO

Tuition reimbursement/loan repayment

401k with company match

Discounts

Job summary

Spectrum Health Systems, Inc. in Lawrenceville, VA is seeking an Administrative Assistant to support program operations and staff. The role involves typing memos, maintaining records, and managing office supplies within a demonstrated HIPAA-compliant environment.

The candidate should have a High School diploma or GED with at least 1 year of admin experience and be proficient in Microsoft Word, Excel, and Outlook. Corrrectional/private security environment experience is a plus.

Qualifications

• High School graduate or GED with at least 1 year of administrative experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar software.
• Ability to communicate effectively with staff and the public.
• Experience in a correctional or secure environment is desirable.

Responsibilities

• Typing memos, meeting minutes, and other program-related correspondence.
• Maintaining personnel records for Spectrum employees within the program.
• Ordering office and program supplies and processing purchase orders and financial documents.
• Conducting filing in support of clinical staff.
• Maintaining tracking logs and databases for program clients.
• Managing petty cash and reconciliation reports for Program Director approval.
• Adhering to HIPAA and confidentiality policies when responding to client information requests.
• Acting as receptionist and providing optimal customer service.

Skills

MS Office

Communication

Administrative support

Education

High School/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Location:

Lawrenceville, VA, the Brunswick Community Corrections Alternative Program (CCAP) facilitates social behavioral change, cognitive restructuring, and substance abuse treatment programming within an Evidenced Based Practices (EBP) environment to support personal growth and prepare the probationer/parolee to return to the community.

Schedule:

Monday – Friday, 7:45 am – 4:45 pm with an unpaid 1- hour meal break.

Pay rate:

$19.23/hr. ($40,000 annually)

Benefits

• Health, dental, vision insurance/additional voluntary insurances
• Company-paid life insurance/employee assistance programs
• Generous paid time off accrual
• Tuition reimbursement/loan repayment options
• 401k with company match up to 7%!
• Discounts on wide array of services/entertainment nationwide

The Administrative Assistant Is Responsible For

• Typing memos, meeting minutes, and other correspondence relevant to program operations.
• Maintaining personnel records for all Spectrum employees within the assigned program.
• Ordering office and program supplies and completing purchase orders, check requests, and other financial documents under the direction of the Program Director.
• Conducting filing in support of clinical staff.
• Maintaining tracking logs and databases relative to program clients as directed.
• Managing petty cash, tracking receipts, and completing petty cash reconciliation reports for Program Director approval.
• Strictly adhering to HIPAA and confidentiality policies when responding to inquiries for client information or copies of information.
• Acting as receptionist for the program demonstrating optimal customer service while answering the telephone, greeting visitors, and sending and receiving mail.

Qualifications

• High School graduate/GED with a minimum of 1-year administrative services experience required.
• Basic working knowledge of Microsoft Office (Word, Excel, Outlook, etc.) or similar software required.
• Ability to communicate effectively with staff and the public.
• Experience working in a correctional or secure environment is highly desirable.