Administrative Assistant - Multisite Ops & Leasing

Millan Enterprises, LLC; Clarksville (TN); On-site; USD 23,000 - 28,000; Full time

Job summary

The Administrative Assistant at Millan Enterprises in Clarksville, TN provides essential administrative support across multiple divisions, serving as the front line of communication with tenants, vendors, guests, and internal teams.

This full-time, on-site role requires professionalism, organization, and strong multitasking. Experience with Google Workspace, Microsoft Office, CRM scheduling, and Canva for basic graphics is preferred; English/Spanish bilingualism is a plus.

Qualifications

• High school diploma or GED required.
• 1+ year experience in administrative, office support, property management, or leasing preferred.
• Experience with scheduling or CRM systems preferred.
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with Canva or basic graphic design tools preferred.
• Bilingual in English and Spanish preferred.

Responsibilities

• Welcome and direct tenants, clients, vendors, and visitors.
• Manage multi-line phone system and route inquiries.
• Process rent payments, submit work orders, and assist tenants.
• Support leasing teams with document preparation and file organization.
• Coordinate room scheduling, vehicle rentals, parking permits, and supplies.
• Assist the Executive Team with calendar management and communications.
• Prepare and distribute company-wide communications.
• Run reports, maintain records, and support daily administrative functions.
• Sort and distribute mail and packages.
• Maintain lobby and common areas.
• Work between multiple locations, including The Press and the main office.
• Create basic graphics or flyers using Canva as needed.

Skills

Customer service

Multitasking

Attention to detail

Communication

Confidentiality

Problem-solving

Team player

Professional demeanor

Education

High school diploma or GED

Tools

Google Workspace

Microsoft Office

Canva

Job description

The Administrative Assistant at Millan Enterprises in Clarksville, TN provides essential administrative support across multiple divisions, serving as the front line of communication with tenants, vendors, guests, and internal teams.

This full-time, on-site role requires professionalism, organization, and strong multitasking. Experience with Google Workspace, Microsoft Office, CRM scheduling, and Canva for basic graphics is preferred; English/Spanish bilingualism is a plus.