Administrative Assistant

Millan Enterprises, LLC.; Clarksville (TN); On-site; USD 23,000 - 28,000; Full time

Job summary

Millan Enterprises in Clarksville, TN is seeking an Administrative Assistant to support multiple divisions, greet tenants and visitors, manage incoming calls, process rent payments, and assist leasing teams.

The ideal candidate has a high school diploma or GED, 1+ year of admin or leasing experience, proficiency with Google Workspace and Microsoft Office, Canva basics, and bilingual English/Spanish. This full-time role requires professionalism and confidentiality.

Qualifications

• High school diploma or GED required.
• 1+ year experience in administrative, office support, property management, or leasing preferred.
• Experience with scheduling or CRM systems preferred.
• Proficiency in Google Workspace and Microsoft Office.
• Experience with Canva or basic graphic design tools preferred.
• Bilingual in English and Spanish preferred.

Responsibilities

• Welcome and direct tenants, clients, vendors, and visitors.
• Manage incoming calls through a multi-line phone system.
• Process rent payments, submit work orders, and assist tenants.
• Support leasing teams and managers with documents and file organization.
• Coordinate room scheduling, vehicle rentals, and parking permits.
• Assist the Executive Team with calendar management and special projects.
• Prepare and distribute company-wide communications.
• Run reports and maintain records.

Skills

Customer service

Multitasking

Attention to detail

Verbal & written communication

Confidentiality

Teamwork

Education

High school diploma or GED

Tools

Google Workspace

Microsoft Office

Canva

CRM systems

Job description

Location: Clarksville, TN
Pay Range: $17.00 – $20.00/hr
Schedule: Full-time
Position Type: Full-Time
Department: Operations
Reports To: Administrative Team Lead
Employer: Millan Enterprises

Position Overview

The Administrative Assistant at Millan Enterprises plays a vital role in ensuring smooth daily operations across multiple divisions. As the front line of communication, this position provides exceptional customer service and administrative support to internal teams, tenants, vendors, and guests.

The ideal candidate is professional, organized, detail-oriented, and able to multitask effectively in a fast-paced, team-driven environment. This individual must exercise good judgment, maintain confidentiality, and represent the company with professionalism at all times.

Key Responsibilities

• Welcome and direct tenants, clients, vendors, and visitors
• Manage incoming calls through a multi-line phone system and route inquiries appropriately
• Process rent payments, submit work orders, and assist with tenant inquiries
• Support leasing teams and managers with document preparation and file organization
• Coordinate room scheduling, vehicle rentals, parking permits, and supply inventory
• Assist the Executive Team with calendar management, communications, and special projects
• Prepare and distribute company-wide communications
• Run reports, maintain records, and support daily administrative functions
• Sort and distribute mail and packages
• Maintain cleanliness and presentation of lobby and common areas
• Work between multiple locations, including The Press and the main office
• Create basic graphics or flyers using Canva as needed

Qualifications

Education & Experience

• High school diploma or GED required
• 1+ year experience in administrative, office support, property management, or leasing preferred
• Experience with scheduling or CRM systems preferred
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with Canva or basic graphic design tools preferred
• Bilingual in English and Spanish preferred

Skills & Abilities

• Strong customer service and interpersonal skills
• Ability to multitask and prioritize in a high-call-volume environment
• Strong attention to detail and organizational skills
• Effective verbal and written communication
• Ability to maintain confidentiality and professional discretion
• Problem-solving mindset and ability to de-escalate situations
• Self-starter with the ability to work independently and as part of a team
• Professional demeanor and appearance

Compensation & Benefits

• Pay Range: $17.00 – $20.00/hr (based on qualifications)

Work Environment

Position may require reaching, standing, walking, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary work involving sitting most of the time, with occasional standing or walking.

Equal Employment Opportunity

Millan Enterprises is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to age, gender, sexual orientation, race, ethnicity, national origin, physical or mental disability, political orientation, or any other status protected under applicable laws.

Employment Classification

This is a full-time, at-will position. Employment may be terminated by either the employee or Millan Enterprises at any time, with or without cause or notice.