Administrative Assistant — Multi-Dept Support

Martin Equipment; Dubuque (IA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health Insurance (100% company-paid)

Life Insurance: $40,000

Dental, Vision, Disability coverage

401k retirement plan with companymatch

Paid time off; holidays and vacation

Job summary

Martin Equipment in Dubuque, IA is seeking an Administrative Assistant to provide administrative, accounting, and customer support across multiple departments. The role is located in Dubuque and operates Monday–Friday, 7:30 AM – 4:00 PM, with a competitive pay structure.

You will balance cash, code invoices, reconcile bank statements, assist with HR onboarding, and support the Parts and Sales departments. A strong focus on organization, communication, and accuracy is essential.

Qualifications

• High School Diploma or GED required.
• Associate’s degree or business-related education preferred.
• 1–3 years of administrative or related experience.

Responsibilities

• Balance daily cash sales and petty cash.
• Reconcile monthly bank statements and credit card expenses.
• Code invoices and coordinate with Accounts Payable.
• Support sales paperwork and documentation processing.
• Process rental transactions and equipment status reports.
• Assist with HR communications and new employee onboarding.
• Serve as the first point of contact by answering and directing incoming calls.
• Greet and assist customers and visitors in a professional, welcoming manner.
• Run reports to support inventory and department needs.
• Maintain organized filing systems.

Skills

Strong communication

Customer service

Professionalism

Attention to detail

Organization

Multitasking

Education

High School Diploma or GED

Associate’s degree or business-related education preferred

Tools

Microsoft Office

Job description

Martin Equipment in Dubuque, IA is seeking an Administrative Assistant to provide administrative, accounting, and customer support across multiple departments. The role is located in Dubuque and operates Monday–Friday, 7:30 AM – 4:00 PM, with a competitive pay structure.

You will balance cash, code invoices, reconcile bank statements, assist with HR onboarding, and support the Parts and Sales departments. A strong focus on organization, communication, and accuracy is essential.