Dynamic Administrative Assistant — Data Entry & Billing

F.E. Moran Group of Companies; United States; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

401(k) retirement savings plan

Job summary

F.E. Moran Group of Companies in the Quad Cities area seeks an Administrative Assistant to support day-to-day office operations and project coordination. You will join a professional, team‑driven environment where accuracy and timely communication matter, and where you handle multiple tasks with efficiency.

This full-time role offers competitive compensation and benefits as the company grows with you, along with opportunities to develop within an industry‑leading, safety‑conscious organization.

Qualifications

• Previous office experience preferred but not required.
• Strong data entry and computer skills, including MS Office, email, and ERP systems; ability to utilize office equipment.
• High school diploma or equivalent required.
• Effectively collaborate with and support team members both in office and field operations.
• Demonstrate time management skills and the ability to work on a variety of projects and meet deadlines.

Responsibilities

• Execute administrative, operational, data entry, and project support functions.
• Prepare, compile, and/or review business contracts, bid packages, lien wavers and vendor agreements, with required subsequent documentation, ensuring completeness, timeliness, and accuracy.
• Billing: Prepare and process billing and invoicing for Service and Project work; Track project and service job status to support on-time billing and purchasing needs.
• Report: Enter data into multiple systems, ensuring completeness and accuracy; maintain and update service logs, inspection reports, and safety requirements.

Skills

Willing to learn

Technical

Knowledgeable

Team player

Self-starter

Education

High school diploma or equivalent

Tools

Microsoft Office

ERP systems

Job description

F.E. Moran Group of Companies in the Quad Cities area seeks an Administrative Assistant to support day-to-day office operations and project coordination. You will join a professional, team‑driven environment where accuracy and timely communication matter, and where you handle multiple tasks with efficiency.

This full-time role offers competitive compensation and benefits as the company grows with you, along with opportunities to develop within an industry‑leading, safety‑conscious organization.