Administrative Assistant - Dubuque, IA

Martin Equipment; Dubuque (IA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health Insurance (100% company-paid)

Life Insurance: $40,000

Dental, Vision, Disability coverage

401k retirement plan with companymatch

Paid time off; holidays and vacation

Job summary

Martin Equipment in Dubuque, IA is seeking an Administrative Assistant to provide administrative, accounting, and customer support across multiple departments. The role is located in Dubuque and operates Monday–Friday, 7:30 AM – 4:00 PM, with a competitive pay structure.

You will balance cash, code invoices, reconcile bank statements, assist with HR onboarding, and support the Parts and Sales departments. A strong focus on organization, communication, and accuracy is essential.

Qualifications

• High School Diploma or GED required.
• Associate’s degree or business-related education preferred.
• 1–3 years of administrative or related experience.

Responsibilities

• Balance daily cash sales and petty cash.
• Reconcile monthly bank statements and credit card expenses.
• Code invoices and coordinate with Accounts Payable.
• Support sales paperwork and documentation processing.
• Process rental transactions and equipment status reports.
• Assist with HR communications and new employee onboarding.
• Serve as the first point of contact by answering and directing incoming calls.
• Greet and assist customers and visitors in a professional, welcoming manner.
• Run reports to support inventory and department needs.
• Maintain organized filing systems.

Skills

Strong communication

Customer service

Professionalism

Attention to detail

Organization

Multitasking

Education

High School Diploma or GED

Associate’s degree or business-related education preferred

Tools

Microsoft Office

Job description

Overview

Administrative Assistant – Dubuque, IA. Be a part of our Martin Equipment family. Martin Equipment is a family-owned John Deere Construction Equipment dealership with nearly 100 years of service and growth. This position supports our Dubuque location by providing administrative, accounting, and customer support across multiple departments. The role is ideal for someone who thrives in a fast-paced environment, delivers excellent customer service, and takes pride in organization and accuracy.

Responsibilities

• Balance daily cash sales and petty cash
• Reconcile monthly bank statements and credit card expenses
• Code invoices and coordinate with Accounts Payable
• Support sales paperwork and documentation processing
• Process rental transactions and equipment status reports
• Assist with HR communications and new employee onboarding
• Process John Deere parts invoices
• Serve as the first point of contact by answering and directing incoming calls
• Greet and assist customers and visitors in a professional, welcoming manner

Additional Responsibilities

• Run reports to support inventory and department needs
• Maintain organized filing systems
• Manage office equipment and supplies
• Handle incoming/outgoing mail for the branch
• Complete occasional parts runs for the Parts Department
• Assist with branch events, luncheons, and celebrations
• Support additional administrative tasks as needed

What You Bring

Education & Experience

• High School Diploma or GED required
• Associate’s degree or business-related education preferred
• 1–3 years of administrative or related experience

Skills & Abilities

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
• Strong communication and customer service skills
• High level of professionalism and attention to detail
• Ability to prioritize, stay organized, and manage multiple tasks
• Self-motivated with the ability to work independently
• Demonstrates integrity, dependability, and a positive attitude

Work Environment & Physical Demands

• Office-based role using standard office equipment
• Ability to sit for extended periods
• Occasional lifting up to 25 lbs
• Must have valid driver’s license
• PPE required when entering designated shop/field areas

Schedule & Location

Location: Dubuque, IA | Schedule: Monday–Friday, 7:30 AM – 4:00 PM (30-minute lunch)

Compensation

Competitive pay

Why Martin Equipment?

At Martin Equipment, you’re more than an employee—you’re part of a team that values hard work, respect, and doing the job right. We take pride in supporting our employees and creating opportunities for growth across all locations.

Benefits

• Eligibility: Newly hired employees are eligible for benefits on the first of the month following 60 continuous days of employment.
• Health Insurance: 100% company-paid health insurance premium for employee and family.
• Life Insurance: $40,000 company-paid life insurance and AD&D.
• Additional Insurance: Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available.
• Retirement Plan: 401k retirement plan with company match up to 4%.
• Paid Time Off: Company-paid holidays and paid vacation.

EOE

Job Type: Full-time, Non-Union