Sales Support Administrator

Dobbs Equipment, LLC; Tampa (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Dobbs Equipment, LLC in Tampa, FL is seeking an on-site Administrative Billing Assistant to support the Sales Department with invoicing and billing tasks. The role involves expediting information for deals, reviewing costs, and ensuring accuracy across documents.

Ideal candidates have a high school diploma and at least 1 year in a high-volume billing environment, with strong Microsoft Office skills and solid organizational abilities. Safety policies apply.

Qualifications

• High school diploma required.
• 1+ years’ experience in a high-volume billing environment preferably involving heavy equipment.
• Strong organization and computer skills with proficiency in Microsoft Office.

Responsibilities

• Correctly settle, cost and invoice deals for assigned branches.
• Review deals for completeness and work with branch sales personnel on missing items.
• Review equipment costs and sale price for accuracy in all sales documents.
• Purchase Equipment extended warranty.
• Create rental payoff for RPO conversions.
• Post accruals for cost of goods sold prior to invoicing.
• Provide assistance for month-end volumes and general support.
• Review JDSC for assigned branches and resolve pending items.
• Create proforma documents as needed.
• Reconcile cost adjustments posted to general ledger.
• Adhere to safety policies; on-site duties as required.
• Support other duties as necessary.

Skills

Invoicing

Accounting

Customer Service

Education

High school diploma

Tools

Microsoft Office

Job description

This position handles administrative support and invoicing within the Sales Department. This position interacts with branch personnel and others as needed to expedite information as required in the sales process. This job description does not include a complete listing of all the duties and functions of the position. Management reserves the right to assign other duties or projects as necessary.

Essential Functions and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned).

• Correctly settle, cost and invoice deals for assigned branches
• Review deals for completeness and work with branch sales personnel on any missing items
• Review Equipment costs and sale price for accuracy in all sales documents (quote, PO, finance documents, recap/cost worksheet, JDProtect, etc)
• Purchase Equipment extended warranty
• Create Rental Payoff for RPO conversions
• Posting of accruals for cost of goods sold prior to invoicing (costing)
• Provides assistance for month-end volumes and general support during absences
• Review John Deere Sales Center (JDSC) for assigned branches and take necessary action to correct pending items
• Create Proforma documents as needed
• Reconcile cost adjustment entries posted to general ledger
• All employees are expected to adhere to the safety policies of Dobbs Equipment and the clients for whom we work.
• Following the safety policies of Dobbs is a condition of employment and is everyone’s responsibility.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Invoicing experience
• Accounting experience
• Customer Service experience

Education, Skill, and/or Experience Requirements:

• High school diploma required.
• 1 or more years’ experience in a high-volume billing environment preferably involving heavy equipment.
• Organization skills must be highly developed.
• Computer skills need to be broad based and proficient.
• Expert knowledge of Microsoft Office tools a must.
• Cost accounting experience is preferred.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to work on-site, full-time
• Must be able to lift 25 pounds unassisted at times
• Overnight travel may be required

We’re an Equal Employment Opportunity and Aff…

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Aff… .

Notice to Applicants:

We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.