Administrative Assistant – Ministry & Executive Support

Margaret Mary; Austin, Northern (TX, KY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Margaret Mary is seeking an Office Assistant to provide essential administrative support to the Director of Education and Executive Director in a ministry-oriented environment. This full-time role requires handling clerical tasks, coordinating meetings, maintaining records, and ensuring smooth operation of the office while upholding confidentiality and professionalism.

The position requires three years of clerical experience, a high school diploma or GED, and a valid driver license.

Qualifications

• High School Diploma or GED accepted by Texas Education Agency.
• Three years full-time clerical experience.
• Possess a valid driver license.
• Must meet diocesan safe environment requirements.

Responsibilities

• Provide day-to-day administrative and clerical support to department leadership and staff.
• Greet visitors, answer, screen, direct telephone calls and respond to routine inquiries.
• Respond to routine information requests and direct questions to appropriate staff.
• Demonstrate professionalism, discretion, reliability and attention to detail.
• Receive and distribute daily mail at the USPS.
• Assist with processing invoices, purchase requests, reimbursements, and other documents.
• Prepare, format and proofread agendas and other administrative documents.
• Enter, update, and maintain information in databases, spreadsheets, and other electronic systems.
• Assist with tracking reports, deadlines, submissions, and other required documentation.
• Keep directors informed of relevant activities.
• Assist with planning and coordination of meetings, workshops, and conferences.
• Complete office errands including picking up lunches and supplies.
• Organize and maintain secure and confidential records.
• Maintain office supplies and assist with ordering and inventory management.
• Coordinate routine office equipment and service needs.
• Assist the Executive Director and Director of Education with administrative duties as needed.
• Assist the Administrative Manager with overall operations of the office.
• Perform other duties and special projects assigned.
• Maintain confidentiality with sensitive information.

Skills

MS Word

Excel

Adobe Pro

Data entry

Confidentiality

Multitasking

Communication

Office phone handling

Education

High School Diploma or GED

Tools

Adobe Acrobat Pro

Office equipment

Job description

Margaret Mary is seeking an Office Assistant to provide essential administrative support to the Director of Education and Executive Director in a ministry-oriented environment. This full-time role requires handling clerical tasks, coordinating meetings, maintaining records, and ensuring smooth operation of the office while upholding confidentiality and professionalism.

The position requires three years of clerical experience, a high school diploma or GED, and a valid driver license.