Administrative Assistant - Education

The Maryland School for the Blind; Maryland; On-site; USD 42,000 - 56,000; Full time

Job summary

The Maryland School for the Blind in Maryland is seeking an experienced administrative assistant to provide secretarial and reception services in the Department of Education. You will print and assemble IEPs, support staff during progress reports, manage calls and visitor documentation, and maintain attendance records and office supplies.

This full-time role operates on a 12-month schedule with daytime hours, offering a professional environment and opportunities to contribute to school

Qualifications

• Minimum of five years of experience as administrative assistant or related position.
• Advanced knowledge of typing, transcription and word processing.
• Strong interpersonal communication and organizational skills.
• Experience with record keeping and Microsoft Excel.

Responsibilities

• Prints and assembles all completed IEPs and sends to parents. Provides proper documentation/mailings to LSS, various agencies, attorneys, and parents/guardians.
• Provides administrative support for teaching staff during progress and interim report development.
• Functions as the central location for incoming/outgoing phone calls and appropriate documentation of visitors on campus.
• Documents and maintains daily student and staff attendance records. Generates monthly, weekly, and daily attendance recordation sheets in a computer software program.
• Facilitates the proper response and maintains communication during student and school emergencies such as: fire drills, lockdowns, and medical emergencies.
• Provides clerical services to the Director of Education, reception services to the front office of Newcomer Building, and administrative support for staff and summer ESY programs.
• Responsible for reasonable routine maintenance and functioning of office equipment and student file management.
• Maintains the education office supply cabinet.
• Does filing of student records to the Service and Information Coordinator.

Skills

Typing and transcription

Word processing

Database operations

Document filing

Record keeping

Office equipment maintenance

Interpersonal communication

Organizational skills

Confidentiality

Task prioritization

Tools

Microsoft Excel

Job description

Description

SUMMARY

With direct supervision, provides secretarial services and supportive reception services to the Department of Education.

Accountabilities

Essential Functions

• Prints and assembles all completed IEPs and sends to parents. Provides proper documentation/mailings to LSS, various agencies, attorneys, and parents/guardians.
• Provides administrative support for teaching staff during progress and interim report development.
• Functions as the central location for incoming/outgoing phone calls and appropriate documentation of visitors on campus.
• Documents and maintains daily student and staff attendance records. Generates monthly, weekly, and daily attendance recordation sheets in a computer software program.
• Facilitates the proper response and maintains communication during student and school emergencies such as: fire drills, lockdowns, and medical emergencies.
• Provides clerical services to the Director of Education, reception services to the front office of Newcomer Building, and administrative support for staff and summer ESY programs.
• Responsible for reasonable routine maintenance and functioning of office equipment and student file management.
• Maintains the education office supply cabinet.
• Does filing of student records to the Service and Information Coordinator.

Marginal Functions

• Prepares and delivers morning announcements via intercom system or email.
• Provides administrative support for transportation problems that arise during normal school days.
• Performs additional duties as assigned.

Conditions

Equipment Used: Computer, keyboard, multiline telephone, copy machine, printer, and fax machine.

Work Environment: Standard Office conditions with overhead fluorescent lighting, 70-80 degree air temperature.

Work Schedule: 40 daytime hours M-F. Thirty minute daily unpaid lunch; flextime scheduling is possible. This position follows a twelve-month work schedule.

Requirements

QUALIFICATIONS

Knowledge, Skills And General Abilities

• Advanced knowledge of typing/transcription, word processing, data base operation, document filing methods, record keeping use and maintenance of office machines and equipment.
• Advanced knowledge of interpersonal communication and organizational strategies.
• Requires minimum of five years of experience as administrative assistant or related position.
• General knowledge of record keeping, bookkeeping and Microsoft Excel.
• Ability to organize and prioritize multiple tasks.
• Ability to function in a confidential manner.

EQUAL OPPORTUNITY EMPLOYER M/F