Parish Office Administrator & Communications Lead

Margaret Mary; Town of Texas (WI); On-site; USD 32,000 - 45,000; Full time

Job summary

Margaret Mary in Wisconsin seeks a Parish Secretary/Receptionist to manage the parish office and support the Pastor. You will oversee daily operations, coordinate communications, schedule facility use, and maintain records for parish activities, including sacramental documentation.

You will assist with sacramental preparation, liturgies, and staff coordination, while providing excellent reception to visitors and ensuring policy compliance.

Qualifications

• Education: High School Diploma or GED recognized by Texas Education Agency.
• Experience: Two (2) years or more wage-earning work experience.
• Language: English, Spanish proficiency required.
• Catholic Requirement: Practicing Roman Catholic in good standing.
• Licenses/Certifications: Valid Texas driver’s license.

Responsibilities

• Oversee day-to-day parish office operations and supervise office volunteers.
• Provide administrative support to the Pastor.
• Coordinate parish communications and prepare notices for the church bulletin.
• Schedule use of parish facilities and maintain calendars.
• Maintain sacramental records and documentation of parish activities.
• Process sacramental documents and liaise with Diocesan offices.
• Assist with sacramental preparation programs and liturgies as needed.
• Offer front-desk reception, answer calls, and greet visitors.
• Ensure compliance with Diocese of Austin EIM/Virtus policies.

Skills

Office equipment

Computer skills

Interpersonal skills

Software learning

Relationship building

Customer service

Confidentiality

Respect

Diversity

Flexible hours

Instruction adherence

Education

High School Diploma or GED

Tools

Word processing

Spreadsheets

Email

Databases

Publisher

Job description

Margaret Mary in Wisconsin seeks a Parish Secretary/Receptionist to manage the parish office and support the Pastor. You will oversee daily operations, coordinate communications, schedule facility use, and maintain records for parish activities, including sacramental documentation.

You will assist with sacramental preparation, liturgies, and staff coordination, while providing excellent reception to visitors and ensuring policy compliance.