Administrative Assistant & Member Services Rep

Penmac Staffing Services, Inc.; Baxter (MN); On-site; USD 20,000 - 29,000; Full time

Job summary

Penmac Staffing Services, Inc. is seeking an Administrative Assistant to provide essential clerical support and help ensure smooth day-to-day office operations. You will handle data entry, filing, scheduling, invoicing, and serve as the first point of contact for callers and visitors.

The role requires 1–2 years of relevant experience, strong organization, and excellent communication. Proficiency with Word, Excel, and Outlook is expected, with a collaborative, team-friendly mindset.

Qualifications

• 1–2 years of experience as an Administrative Assistant or in a similar clerical role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support, including data entry, filing, and document management.
• Assist with scheduling, calendar management, and meeting coordination.
• Perform basic bookkeeping and financial tasks, such as invoice processing and expense tracking.
• Serve as the first point of contact for incoming calls, emails, and visitors.
• Support various projects and initiatives as needed.

Skills

Administrative support

Data entry

Calendar management

Microsoft Office

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Assistant / Member Services RepresentativeJob Summary:We are seeking an experienced Administrative Assistant to provide essential clerical and administrative support to our team. In this role, you will be responsible for a variety of tasks that help ensure the smooth day-to-day operations of the office.Key Responsibilities:- Provide general administrative support, including data entry, filing, and document management- Assist with scheduling, calendar management, and meeting coordination- Perform basic bookkeeping and financial tasks, such as invoice processing and expense tracking- Serve as the first point of contact for incoming calls, emails, and visitors- Support various projects and initiatives as neededQualifications:- 1-2 years of experience as an Administrative Assistant or in a similar clerical role- Strong organizational and time management skills- Proficiency in Microsoft Office suite (Word, Excel, Outlook)- Excellent communication and interpersonal skills- Ability to work independently and as part of a teamCompensation:$18 per hour during the training period.Equal Opportunity Employer:We are an equal opportunity employer and value diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.Penmac, a 100% employee-owned company, operates over 30 offices in eight states. Penmac is an Equal Opportunity Employer.