Administrative & Member Services Coordinator

Penmac Staffing Services, Inc.; Baxter (MN); On-site; USD 20,000 - 29,000; Full time

Job summary

Penmac Staffing Services, Inc. is seeking an Administrative Assistant to provide essential clerical support and help ensure smooth day-to-day office operations. You will handle data entry, filing, scheduling, invoicing, and serve as the first point of contact for callers and visitors.

The role requires 1–2 years of relevant experience, strong organization, and excellent communication. Proficiency with Word, Excel, and Outlook is expected, with a collaborative, team-friendly mindset.

Qualifications

• 1–2 years of experience as an Administrative Assistant or in a similar clerical role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support, including data entry, filing, and document management.
• Assist with scheduling, calendar management, and meeting coordination.
• Perform basic bookkeeping and financial tasks, such as invoice processing and expense tracking.
• Serve as the first point of contact for incoming calls, emails, and visitors.
• Support various projects and initiatives as needed.

Skills

Administrative support

Data entry

Calendar management

Microsoft Office

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Penmac Staffing Services, Inc. is seeking an Administrative Assistant to provide essential clerical support and help ensure smooth day-to-day office operations. You will handle data entry, filing, scheduling, invoicing, and serve as the first point of contact for callers and visitors.

The role requires 1–2 years of relevant experience, strong organization, and excellent communication. Proficiency with Word, Excel, and Outlook is expected, with a collaborative, team-friendly mindset.