Administrative Assistant — Medical Office Operations

Weill Cornell Medicine; New York (NY); On-site; USD 40,000 - 46,000; Full time

Job summary

Weill Cornell Medicine in New York’s Upper East Side seeks an Administrative Assistant to provide operational, financial and administrative support to the Liver Transplantation Administration office. You will manage calendars, answer phones, arrange travel, handle procurement and reimbursements, maintain supplies, coordinate room reservations and prepare meeting minutes.

The role requires a High School Diploma and about two years of administrative experience, proficiency with MS Office, strong

Qualifications

• High School Diploma required.
• Approximately 2 years of administrative support experience.
• Proficiency with MS Office and database applications.

Responsibilities

• Coordinates calendars and schedules appointments and meetings; prioritizes requests and arranges meetings.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Plans travel and conference arrangements; coordinates itineraries and reservations.
• Handles procurement activities for goods, services, and equipment.
• Manages disbursement/reimbursement activities as needed.
• Maintains inventory of supplies, equipment and reagents; orders as needed.
• Ensures facilities and equipment are functioning; coordinates maintenance and upgrades as needed.
• Coordinates room reservations and on-site support, including AV setup.
• Prepares written correspondence and records meeting minutes.
• Performs other related duties as assigned.

Skills

MS Office Suite

Customer service

Communication skills

Organizational skills

Multi-tasking

Database applications

Education

High School Diploma

Tools

MS Office Suite

Database applications

Job description

Weill Cornell Medicine in New York’s Upper East Side seeks an Administrative Assistant to provide operational, financial and administrative support to the Liver Transplantation Administration office. You will manage calendars, answer phones, arrange travel, handle procurement and reimbursements, maintain supplies, coordinate room reservations and prepare meeting minutes.

The role requires a High School Diploma and about two years of administrative experience, proficiency with MS Office, strong