Administrative Assistant

Accolade Healthcare; Champaign (IL); On-site; USD 39,000 - 51,000; Full time

Job summary

Accolade Healthcare is seeking an Administrative Assistant to support the Leadership Team with administrative, operational, and customer service duties. You will help coordinate day-to-day operations, prepare reports and meeting materials, and maintain confidentiality in line with HIPAA.

Role requires high school diploma, admin experience preferred, and proficiency in Word, Excel, Outlook, and Teams. You will work in a fast-paced environment, promoting teamwork, professionalism, and operational

Qualifications

• High school diploma or equivalent required.
• Previous administrative experience preferred.
• Proficiency in Microsoft Office including Word, Excel, Outlook, and Teams.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Professional appearance and strong customer service skills required.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Maintain a flexible work schedule to support operations and coordination.
• Provide operational and administrative support to departments as needed.
• Assist with audits, monitoring tools, and compliance tracking.
• Assist leadership with scheduling meetings, appointments, and coordination.
• Prepare correspondence, reports, spreadsheets, forms, and meeting materials.
• Maintain confidentiality of employee and organizational information (HIPAA).
• Support during surveys, inspections, and regulatory visits.
• Perform additional duties as assigned.

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Job Summary

The Administrative Assistant supports the daily operations of Leadership Team members by providing administrative, operational, and customer service support. This position plays a key role in supporting the coordination, communication, and efficiency of day-to-day operations. The Administrative Assistant is expected to support the company’s mission of providing compassionate, quality care and exceptional customer service while promoting teamwork, accountability, professionalism, and operational excellence.

Job Description

The Administrative Assistant supports the daily operations of Leadership Team members by providing administrative, operational, and customer service support. This position plays a key role in supporting the coordination, communication, and efficiency of day-to-day operations. The Administrative Assistant is expected to support the company’s mission of providing compassionate, quality care and exceptional customer service while promoting teamwork, accountability, professionalism, and operational excellence.

Essential Duties and Responsibilities

• Maintain a flexible work schedule to support operations and specific departmental coordination
• Provide operational and administrative support to specific departments as needed to promote efficient operations, teamwork, and quality care services
• Assist with audits, monitoring tools, and compliance tracking to support regulatory readiness, operational standards, and quality improvement initiatives
• Assist leadership team with scheduling meetings, appointments, and operational coordination
• Prepare correspondence, reports, spreadsheets, forms, and meeting materials as requested
• Maintain confidentiality of employees, facility’s, and organizational information in accordance with HIPAA and company policies
• Provide administrative support during surveys, inspections, and regulatory visits
• Perform additional duties as assigned

Qualifications

• High school diploma or equivalent required
• Previous administrative experience preferred
• Proficiency in Microsoft Office including Word, Excel, Outlook, and Teams
• Strong organizational, communication, and multitasking skills
• Ability to work independently and prioritize tasks in a fast-paced environment
• Professional appearance and strong customer service skills required
• Ability to always maintain confidentiality and professionalism