Administrative Assistant - Library

Fayette County Chamber of Commerce; Fayetteville (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Fayette County Board of Commissioners is seeking an administrative support position to assist various library department operations. The role involves clerical tasks, minutes, deposits, budgeting, and patron services.

Responsibilities include supporting board meetings, maintaining records, and aiding in reporting and budget processes within the library system.

Qualifications

• Knowledge of basic office procedures and clerical tasks.
• Experience to understand basic principles relevant to the major duties (1–2 years).

Responsibilities

• Review department timesheets for accuracy and completeness and forward to Human Resources.
• Prepare daily deposits and process orders for new materials.
• Attend Library Board meetings and provide secretarial support; record minutes.
• Assist in completing state and regional reports and in budget preparation.
• Assist patrons at the circulation desk and manage fines and payments.
• Schedule meeting room use and set up audio-visual equipment.

Skills

Administrative support

Timesheets

Education

High school diploma

Specialized training

Job description

This is a full-time position with benefits. This position provides administrative support for a variety of department operations and functions.

Major duties include but are not limited to:

1. Reviews department timesheets for accuracy and completeness; forwards to Human Resources.
2. Prepares daily deposits.
3. Processes orders for new materials; checks order status.
4. Attends meetings of the Fayette County Library Board and provides secretarial support; records minutes.
5. Assists the Director in completing state and regional reports.
6. Assists in the preparation and management of the annual budget.
7. Assists patrons at the circulation desk; checks materials in and out; places items on hold; renews materials; collects payments of fines and fees.
8. Schedules the use of the meeting room and sets up audio-video equipment as needed.
9. Assists in maintaining library collections.
10. Prepares and mails voter registration applications.
11. Assists patrons in locating materials.
12. Runs reports and processes paperwork for refunds going to and coming from other libraries.
13. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Additional Postings available from Fayette County Board of Commissioners