Administrative Assistant

Infodepot; Spartanburg (SC); On-site; USD 27,900 - 39,060; Full time

Job summary

Infodepot seeks an Administrative Assistant in Spartanburg, SC to provide support to the County Librarian and library staff. The position involves managing communications, meeting room policies, and various clerical tasks essential for day-to-day operations. Ideal candidates will possess a Bachelor's degree or equivalent experience and demonstrate strong organizational and customer service skills. This full-time role requires a commitment of 40 hours weekly with a monthly salary of $2,802, alongside a generous benefits package.

Qualifications

• Must have experience in general office clerical work involving public contact.
• Strong work ethic, dependability, and interpersonal skills required.
• Ability to make independent decisions quickly.

Responsibilities

• Provides administrative support to library staff.
• Manages meeting room procedures and vendor contacts.
• Sorts mail and assists finance department.

Skills

Customer service skills

Organizational skills

Written and verbal communication skills

Proficiency in Microsoft Office

Cultural sensitivity

Education

Bachelor’s degree or equivalent experience

Tools

DonorPerfect software

PatronPoint software

Job description

To be considered for this position, applicants must submit a cover letter, application, and resume. Internal candidates must apply online. Submit a cover letter and updated resume by May 18, 2026.

POSTING DATE: May 4, 2026
JOB TITLE: Administrative Assistant, Grade 21
LOCATION: Headquarters Library
DATE AVAILABLE: June 1, 2026
SALARY: $2,802 monthly (Includes generous benefits package)
HOURS: 40 hours per week
Monday through Friday 8:00am to 5:00pm with an hour lunch
EDUCATION/EXPERIENCE: Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public. Must pass pre-employment testing.

ESSENTIAL FUNCTIONS

• Provides administrative support to the County Librarian, Assistant County Librarians, HR Director and other staff as needed.
• Answers multi-lined telephone system responding to and routing calls to appropriate departments.
• Manages most aspects of the meeting room procedures/policies – includes responding to questions from staff and patrons, setting up reservations using the meeting room software, preparing invoices and/or collecting payments, coordinating equipment needs with the Multi-Media & Fiction Department, etc.
• Performs and collects payment for notary services. Answers questions and assists other staff notaries.
• Opens, sorts, date stamps and distributes mail and other correspondence.
• Assists Finance Department with the sorting and mailing of checks.
• Assists with various special events for Library (retirements, banquets, management meetings, etc.).
• Troubleshoots copier, printers and fax machine and contacts vendors as needed for repairs.
• Orders supplies for Administration online and stocks and organizes supply closet.
• Collect payments for Friends of the Library memberships and mails out thank you letters/membership cards as necessary.
• Collects memorial and other donations and sends out thank you letters and acknowledgements as necessary.
• Maintains donor database using DonorPerfect software.
• Formats and sends out quarterly staff newsletter using PatronPoint software.
• Maintains and updates telephone directories, emergency contact lists, staff notary lists, retiree lists, etc. As needed.
• Organizes and keeps track of Board of Trustee Minutes, both historical and current.

KNOWLEDGE & SKILLS

• Bachelor’s degree or equivalent education and experience and some experience in general office clerical work involving contact with the public.
• A thorough working knowledge of phones, office equipment, and library programs and policies.
• Strong work ethic which includes dependability and interpersonal and customer service skills that display a positive attitude, cultural sensitivity, and a sense of humor with the ability to interface with people from all backgrounds and age groups.
• Strong written and verbal communication skills and ability to work cohesively with library employees and patrons.
• Strong organizational skills and ability to meet deadlines.
• Proficiency in technology/Microsoft Office and library databases/software.
• Ability to make independent decisions quickly and efficiently.
• Ability to remain positive and flexible in all situations.
• SCPL uses multi-factor authentication for network and program access. Employees may be required to use their personal device for MFA.
• Valid Driver’s license with the ability to run errands.

The library accepts applications with cover letter and resume when a job position is available. Drug Testing is a part of the library’s hiring process. If you require any accommodations in applying for any position, please do not hesitate to ask. The Spartanburg County Public Library is proud to be tobacco free.