Administrative Assistant - Legal & Strategy Support

Live Nation Worldwide; Beverly Hills (CA); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Free concert tickets

401(k) with company match

Job summary

Live Nation Entertainment is seeking an organized Administrative Assistant, Legal, to support the Head of Business, Legal Affairs, Strategy and Operations. This role requires strong multitasking abilities and excellent communication in a fast-paced, international music-based company expanding its film and TV operations.

We value initiative, professional experience, and interpersonal skills. Legal background is not required, but interest in music, movies, TV, and the entertainment industry is a

Qualifications

• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role.
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint
• Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets
• Strong file-management skills, including maintaining organized digital folders and consistent file naming
• Ability to use spreadsheets for basic data entry, tracking, and organization
• Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications
• Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines
• Strong follow-through and accountability
• Ability to learn new software, systems, procedures, and terminology quickly

Responsibilities

• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations.
• Maintain well-organized electronic files, records, and documents.
• Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents.
• Manage calendars, meetings, appointments, and deadlines.
• Track important dates, deliverables, follow-ups, and outstanding items.
• Coordinate meetings, conference calls, zooms and other internal and external communications.
• Assist with document management, including scanning, filing, copying, naming, and organizing documents.
• Enter, update, and maintain information in databases, spreadsheets, and other systems.
• Communicate professionally with colleagues, vendors, and outside parties.
• Monitor incoming and outgoing correspondence and ensure timely follow-up.
• Help coordinate signatures, approvals, and other administrative processes.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with expense reports, invoices, time records, and other administrative matters as needed.
• Anticipate needs and proactively address issues before they become problems.
• Perform general administrative and office support duties as needed.

Skills

Organizational skills

Communication skills

Administrative experience

Tools

Microsoft Office

Google Workspace

Adobe

Job description

Live Nation Entertainment is seeking an organized Administrative Assistant, Legal, to support the Head of Business, Legal Affairs, Strategy and Operations. This role requires strong multitasking abilities and excellent communication in a fast-paced, international music-based company expanding its film and TV operations.

We value initiative, professional experience, and interpersonal skills. Legal background is not required, but interest in music, movies, TV, and the entertainment industry is a