Administrative Assistant/Office Manager

Brixmor Employment Company LLC; Carlsbad (CA); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Annual cash bonus

Benefits package

Job summary

Brixmor Employment Company LLC in Carlsbad, CA seeks an experienced Administrative Assistant to support executive goals, organize meetings, and onboard new employees. You will work with IT and facilities, manage calendars, prepare materials, and handle confidential information with discretion.

The role offers a hybrid schedule, a base salary in the range of $60,000–$65,000 plus annual bonus and a comprehensive benefits package. EOE.

Qualifications

• BA/BS undergraduate degree required.
• Strong attention to detail and organization.
• Ability to handle confidential information and prioritize tasks.

Responsibilities

• Support President goals by anticipating needs and driving administrative results.
• Schedule and organize meetings, travel, and department activities.
• Onboard new employees and ensure correct equipment is ordered.
• Coordinate with IT and landlords; manage office budgets.
• Manage calendar, prepare materials, and assist Executives as needed.
• Type and design correspondences, memos, and reports; prepare PowerPoint presentations.
• Greet external guests and handle mail distribution.

Education

BA/BS undergraduate degree

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Job description

Responsibilities

Support President goals by anticipating needs and driving administrative results Schedule and organize activities such as meetings, travel, and department activities for the office HR Liaison, on boarding, ensure correct equipment for new employee is ordered and available for questions, concerns, and problems that new employee may have Work with IT for group meetings, be available for IT check on equipment Miscellaneous office requests, concerns, needs, work with IT, schedule requests for Landlord, troubleshoot issues Keep track of and order (as needed) office supplies Efficiently manage G&A budget for office(s) and oversee for entire region Code office invoices, obtains a manager sign-off (as needed) and send to accounting for payment Primary responsibility for office staff functions including ensuring strong office morale Organize and prioritize efficiency of office and department and manage coverage (including doing it oneself) of receptionist Sort and distribute mail; open mail for Executives and determine level of priority, redirect as required Assist Executives in the management of their schedule; Excellent calendar management skills required Work independently and within a team on special, nonrecurring, and ongoing projects. Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Prepare meeting materials including PowerPoint presentations, informational binders, folders, etc. Maintain general files including other confidential information Coordinate meetings, both internal and external, including food and audio / visual equipment Greet external guests Assist in general administrative duties May assist in additional projects as needed.

Qualifications

A BA/BS undergraduate degree Minimum three to five years' experience in administrative support at the Executive level Ability to handle confidential information Strong attention-to-detail and organization; able to focus on multiple tasks simultaneously Proven ability to interact successfully with multiple levels of the organization Excellent verbal & written communication skills (both internal & external customers) Must exhibit good judgment and decision making Must possess good analytical skills and problem-solving abilities Must be able to assume initiative and work independently with minimal direction Ability to coordinate activities and efforts within a team-oriented environment Superior time management and prioritizing skills with the ability to meet assigned project(s) deadlines Exhibits a results oriented approach to tasks, assignments, and responsibilities Advanced level in MS Outlook, Word and Excel, PowerPoint Ability to work required hours (8:30 a.m. to 5:00 p.m.) and additional time as may be necessary to meet reporting requirements.

Salary and Benefits

The base salary range for this position has been established as $60,000 - $65,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice

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