Administrative Assistant

EDENS Inc; Washington, Northern (District of Columbia, KY); Hybrid; USD 62,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Paid Holidays

Vacation & Sick Leave

Disability Insurance

Family Leave Policy

Tenure Recognition / Sabbatical

Job summary

EDENS Inc. in Washington, DC, is seeking an Administrative Assistant to support the leasing team with a wide range of office and data-management tasks.

The role handles scheduling, travel, filing, and document support while ensuring data accuracy in Dynamics and related systems. Key responsibilities include managing the assignment process, coordinating with legal and leasing teams, and assisting tenants with inquiries and outreach to prospective tenants.

Qualifications

• BS/BA preferred and CRE transactional experience is a plus.
• Experience with retail real estate transactions is a plus.
• Strong interpersonal and diplomatic communication.
• Proficient in MS Office; able to work in a fast-paced environment.
• Self-motivated, highly organized, deadline-driven.

Responsibilities

• Handle all administrative needs for leasing team members, incl. scheduling, travel and filing.
• Import data into Dynamics and leasing system with data integrity.
• Manage Assignment Process in Dynamics with legal coordination.
• Assist tenants with inquiries and outreach to potential tenants.
• Coordinate meetings, set up offices, and manage documents and reports.
• Prepare information for leasing agent reviews and broker agreements.

Skills

Interpersonal skills

Self-organization

Self-direction

Time management

Analytical thinking

Education

BS/BA preferred

Tools

Outlook

Word

Excel

Dynamics 365

Job description

Job Category : 5C Admin Support Workers - Admin Support

Requisition Number : ADMIN001537

• Posted : August 26, 2026
• Full-Time

Locations

Showing 1 location

DC Office
Washington, DC 20002, USA

Description

Responsibilities of the Administrative Assistant role:

• Handle all administrative needs for all leasing team members, including telephone support, travel, expense reporting, filing, correspondence, scheduling, marketing material organization and distribution, document support, production reporting and other administrative responsibilities as needed.
• Ensure the accurate and timely import of data into Dynamics, the leasing pipeline and relationship management system, while maintaining data integrity and meeting deadlines.
• Manage Assignment Process in dynamics including gathering necessary financial information, uploading all information into Dynamics, and working with legal and leasing to make sure these are handled and executed
• Answer questions from current and potential tenants regarding available leasing space and help tenants with issues or questions.
• Assist Leasing Team Members with outreach to potential tenants.
• Collect information on qualified prospects for the leasing agent. This includes tenants’ information sheets, tenant financial information, and tenant credit reports.
  • Information includes:
    • Type of business
    • Website
    • If first location of the operator, requesting business plan
    • Pulling together email with all information for Leasing Rep to review
    • Responding to operator if Leasing is not interested in moving forward with the use
  • Run credit reports on potential tenants, securely file and distribute information to Investments and Leasing.
  • Prepare information for the review of the leasing agent and brokerage agreements.
  • Issue and Track commission agreements with outside brokers
  • Set up meetings and schedule appointments as requested by Leasing agents and assist in coordination of company conference rooms.
  • Collect all paperwork that needs to be signed. Follow up with tenants and regional offices to ensure all paperwork is returned in a prompt manner.

Additional support includes:

• Collaborate with Events & Experiences Team and Chief of Staff on Ad-Hoc event planning.(~3X per year)
• Oversee setup, execution, clean-up ensuring a seamless experience. (~3X per year)
• Negotiate contracts/pricing with vendors. (~1-2X per year)
• Coordinate Logistics such as audio-visual equipment, table setting, gift preparations. (~2-3X per year)
• Manage RSVP’s and event communications as requested. (~2-3X per year)
• Print and bind marketing material for marketing team
• Manage and process expense reports for multiple team members across various departments, including leasing, legal, development and investments.
• Support departmental communications and related administrative activities.
• Provide administrative and operational support to business functions as assigned.

Requirements:

• BS/BA Preferred
• Experience in transactional commercial real estate environments, such as commercial real estate law firms or commercial real estate development firms, is a plus.
• Experience with retail real estate transactions, particularly leasing and/or construction/development, is preferred.
• Requires demonstrated tact and diplomacy especially concerning phone procedures. Must have a high level of interpersonal skills to handle sensitive and confidential situations.
• High level of self-organization as well as demonstrated ability to keep others organized
• Must be self-reliant, self-directed, with ability to work in a deadline driven, fast paced environment.
• Proficiency in all key MS Office applications, especially Outlook, Word and Excel.
• Analytical ability is required to find solutions to various administrative problems and prioritize work. Must be assertive and vocal in asking for help if confused on a task or priority.

The salary range for this position is $62,000-$70,000 and is bonus eligible. We also offer a comprehensive benefits package, including:

Comprehensive Medical, Dental and Vision Insurance

• Health and Dependent Care Flexible Spending Accounts
• Vision Discount Programs
• Life Insurance
• AD&D Insurance
• Vacation and Sick Leave
• Company Paid Holidays
• FMLA
• Short and Long Term Disability
• Family Leave Policy
• Critical Illness Insurance
• Emergency Travel Assistance
• Entertainment Discounts
• Dress for your Day
• Tenure Recognition, including a paid sabbatical

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.