Administrative Assistant, Property Management

Brixmor Property Group; Chicago (IL); Hybrid; USD 55,000 - 60,000; Full time

Job summary

Brixmor Property Group in Chicago is seeking an Administrative Assistant to support the Property Management Department. The role focuses on providing courteous, professional administrative support to supervisors and the team to help the company meet its goals.

Responsibilities include reviewing and coding invoices, updating tenant information, assisting with annual operating budgets, and coordinating utility transfers, vendor contracts, and tenant openings.

Qualifications

• High school diploma or equivalent.
• 3-5 years of office experience in an administrative support position.
• Real estate knowledge preferred.
• Strong verbal & written communication, customer service, time management, and decision-making.
• Team player and works well with all levels of the organization and external contacts.
• Strong computer skills including MS Word, Excel, Outlook, PowerPoint; ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder.
• Ability to create, manipulate and maintain databases.
• Ability to organize and manage multiple projects.
• Strong attention to detail and personal initiative.
• Reliable, on-time attendance.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment according to operating budget; submit to manager for approval.
• Collect updated tenant information as necessary and distribute appropriately.
• Assist Property Manager with preparation of annual operating budget.
• Assist Property Accountants with tenant accounting issues.
• Assist Tenant Coordinator in property and tenant specific requests including life safety policies and protocols.
• Work independently and within a team on projects.
• Assist in all general administrative duties and other duties as required.
• Prepare forms for specialty leasing deals, open, close and possession notices.
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate the transfer of utility accounts to and from Landlords name; provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor.

Skills

Verbal & written communication

Customer service

Time management

Decision-making

Team player

MS Office proficiency

Multisystem learning

Databases management

Attention to detail

Initiative

Reliability

Education

High school diploma or equivalent

Tools

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

MS Word

Excel

Outlook

PowerPoint

Job description

Administrative Assistant, Property Management

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities include, but not limited to

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlords name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Qualifications:

• High school degree or equivalent
• 3-5 years office experience in an administrative support position
• Real estate knowledge preferred
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create, manipulate and maintain databases
• Ability to organize and manage multiple projects
• Strong attention to detail and personal initiative
• Ability to produce error-free work and to adapt quickly to new work assignments and situations
• Reliable, on-time attendance

The base salary range for this position has been established as $55,000 - $60,000 PLUS participation in our annual cash bonus plan. This salary range represents the Companys good faith and reasonable estimate of the range of possible compensation at the time of posting.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice

Equal employment opportunity, including veterans and individuals with disabilities.

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