Administrative Assistant – Leadership Support & Travel Coordination

Heraeus Holding GmbH; Conshohocken (Montgomery County); On-site; USD 40,000 - 55,000; Full time

Job summary

Heraeus Holding GmbH is seeking an Administrative Assistant to support site leadership with events, meetings, and daily office operations in the United States. The role requires a high school diploma or GED, at least two years in office administration, and proficiency in MS Office.

German language skills are a plus, and the company commits to equal opportunity employment. E-Verify participation is noted. Email [e-mail] for inquiries.

Qualifications

• High School Diploma or GED required; reading and math skills required.
• Associate's degree or Bachelor's degree preferred.
• Minimum of two years experience in an office administration role preferred.
• Self-starter with proactive project management approach and attention to detail.

Responsibilities

• Provides support to Site Leadership Team by performing administrative tasks associated with site events, meetings, and visitors.
• Maintains office and cafeteria supplies according to standards; liaises with site leaders to ensure completion of tasks.
• Assists Staff in the coordination of travel arrangements, meetings, functions and other projects onsite and off.
• Performs general office duties, such as ordering office and cafeteria supplies; files and retrieves corporate documents, records, and reports.
• Opens, sorts, and distributes incoming correspondence, including faxes and mail.
• Schedules transportation services, vending services and meeting setup services.
• Assists with special projects as assigned.
• Answers and directs phone calls to relevant recipients; coordinates planned guest visits.

Skills

Attention to detail

Interpersonal skills

Self-starter

Project management

Education

High School Diploma or GED

Associate's degree

Bachelor's degree

Tools

MS Office

Job description

Heraeus Holding GmbH is seeking an Administrative Assistant to support site leadership with events, meetings, and daily office operations in the United States. The role requires a high school diploma or GED, at least two years in office administration, and proficiency in MS Office.

German language skills are a plus, and the company commits to equal opportunity employment. E-Verify participation is noted. Email [e-mail] for inquiries.