Administrative Assistant - Lake Winona Manor

Winona Health; Winona, Northern (MN, KY); Hybrid; USD 25,000 - 32,000; Full time

Job summary

Winona Health in Winona, MN invites applications for an Administrative Assistant at Lake Winona Manor. This 1.0 FTE role runs 8:00am–4:30pm, Monday–Friday, on-site, with a starting wage range of $18.45–$23.06 hourly, wage placement based on experience.

You will provide clerical and administrative support to the clinical team, greet residents, liaison with insurance, and help update the EMR. Ideal candidates have ICD-10 coding ability or willingness to train, strong organization, proficiency with

Qualifications

• Efficient in ICD-10 coding or ability to be trained within 6 months of hire.
• Strong organization skills and attention to detail.
• Demonstrates excellent verbal and written communication.
• Advanced computer skills and prior medical record experience.

Responsibilities

• Provide clerical and administrative support to the clinical team.
• Assist with welcoming new residents and act as liaison between facility and insurance agencies.
• Facilitate changes/updates in the EMR (electronic medical record) and scheduling workflows.
• Contribute to PBJ reporting and other department projects.

Job description

Administrative Assistant - Lake Winona Manor

Job Category: Lake Winona Manor

Requisition Number: ADMIN003218

• Posted : October 2, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Lake Winona Manor
Winona, MN 55987, USA

Description

Administrative Assistant - Lake Winona Manor
1.0 FTE, 80 Hours Per Pay Period
Shifts 8:00am to 4:30pm Monday through Friday
Starting wage range $18.45 - $23.06. Wage placement based upon experience.

Position Overview:

The Administrative Assistant is responsible for providing clerical and administrative support to the clinical team. Assist with welcoming new residents, act as a liaison between facility and insurance agencies, and facilitate changes/updates in the EMR (electronic medical record). Assists in department projects as requested.

• Maintains a safe and orderly work environment.
• Ensure resident rooms are ready for admission.
• Date Entry; Maintains electronic and physical records.
• Assists with admission authorizations, reviews, denials and appeals.
• Revises EMR and electronic scheduling workflows to support the clinical team.
• Participates in the accurate reporting of PBJ (Payroll-based Journaling) hours for the Center of Medicare and Medicaid Services.
• Engages in and supports continuous improvement initiatives.
• Assists with clerical procedures related to the MDS, including MDS scheduling.
• Assists with ICD-10 diagnosis and coding processes.
• Assist with vaccination tracking/entering into the EMR.
• Other clerical duties as assigned

Supervisory Responsibilities:

Skills and Experience:

Required:

• Efficient in ICD-10 coding or ability to be trained within 6 months of hire.
• Strong organization skills and attention to detail.
• Completes all mandatory training as required by Winona Health.
• Demonstrates exceptional verbal and written communication skills to assure resident information is accurate and reflective of their plan of care.
• Advanced computer skills and prior medical record experience.
• Proficient in Microsoft Office; Outlook, Excel, Word and Power Point.
• Valid Driver’s License. CPR Certification.

Preferred:

• Understanding of Medicare/Insurance authorizations.
• Work experience in long term care.
• LPN or HUC experience.

This is a fast-paced environment with multi-tasking, prioritizing and frequent interruptions. Continuous interpersonal communication is required with staff, volunteers and the general public.

Required Work Schedule:

Days; Monday-Friday 8-4:30 pm. Hours/shifts may vary according to the needs of the department. Employee must be willing to work assigned hours, reduce work hours and work overtime as needed.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.