Office Assistant (Part Time)

Ingerman Group; Port Reading (NJ); On-site; USD 21,000 - 34,000; Part time

Job summary

Ingerman Group in Port Reading, NJ is seeking an Office Assistant to support property operations with a range of administrative tasks. The role involves answering phones, greeting residents, handling documents, and managing rent payments and files.

This part-time position requires 5 hours per day, five days a week, with a daytime schedule. Ideal candidates bring strong MS Office skills, solid customer service, and the ability to work efficiently in a fast-paced setting.

Qualifications

• High school diploma or GED required.
• Minimum of two years of administrative experience in an office setting.
• Experience with Public Housing, Project-based Voucher, Tax Credit, and Section 8 is highly preferred.
• Strong written and verbal communication skills and can work in a fast-paced environment.
• Proficiency in Microsoft Office and ability to handle rent processing and reports.

Responsibilities

• Answers phones, greets residents and visitors, and handles general inquiries.
• Inputs, manages, and closes out work orders; creates and manages files.
• Collects and batches rent payments; processes rent information in Yardi.
• Coordinates mailings and assists in lease or rental agreement preparations.
• Schedules appointments and supports property management activities.
• Maintains professionalism and adheres to Fair Housing laws.

Skills

MS Office

Communication

Customer service

Time management

Interpersonal skills

Scheduling

Adaptability

Education

High school diploma or GED

Tools

Yardi

Job description

Description

Job Summary

The Office Assistant is responsible for executing administrative tasks associated with successful property operation. This includes answering phones, greeting residents and visitors, making copies and faxing documents, inputting, managing, and closing out work orders, creating new files, managing existing files, collecting and batching rent payments, and coordinating mailings to residents and applicants.

This is a part time position: 5 hours per day, working 5 days per week:

• Monday, Tuesday, Friday 8:30am - 1:30pm
• Wednesday, Thursday 12:00pm - 5:00pm

Essential Job Functions

• Models and instills company mission and values within all employees
• Champions continuous improvement and regularly advocate strategies to enhance resident satisfaction, work processes and property performance
• Prepares reports, presentations, memorandums, proposals, and correspondence
• Schedules appointments and meetings for property management
• Serves as the primary point-of-contact for resident inquires
• Resolves resident conflict through de-escalation strategies
• Assists in the preparation of departmental budgets and expense allowances
• Tracks inventory of office supplies and order more of what is needed as approved
• Assists in the completion of the initial rental application
• Assists in the preparation of leases or rental agreements
• Coordinates timely revenue collection in accordance with lease obligations and accounts receivable procedures
• Enters rent information into Yardi in a timely and accurate manner
• Assists in coordinating requests for repairs or maintenance, upkeep, and refurbishment at property
• Adheres to Fair Housing Laws in all resident and prospect interactions
• Other duties as assigned

Requirements

Knowledge, Skills, and Abilities

• High school diploma or GED required
• Minimum of two years of administrative experience, preferably in an office setting
• Experience with Public Housing, Project-based Voucher, Tax Credit, and Section 8 is highly preferred
• Scheduling flexibility based on business needs
• Sound interpersonal skills
• Strong written and verbal communication skills
• Advanced customer service and problem-solving skills
• Advanced organizational and time management skills
• Technically proficient in Microsoft Office
• Ability to work in a fast-paced, action-oriented environment
• Ability to establish relationships across the organization and at various hierarchical levels
• Ability to travel up to 10% of the time

Our Values

Embrace New Ways: obstacles are opportunities, and challenges are catalysts for change

Serve the Community: give back and pay it forward

Drive to Achieve: ambition and determination – we can achieve anything we can imagine

#HP

MRK provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.