Administrative Assistant -Japanese Bilingual

Pasona N A, Inc.; Livonia (MI); Hybrid; USD 31,000 - 41,000; Part time

Job summary

Pasona N A, Inc. in Livonia, MI seeks an Administrative Assistant for a part-time hybrid role. The schedule is Mon-Fri 9:00–3:30 with a 60-minute lunch, totaling 27.5 hours weekly. Onsite three days a week and two remote days; relocation to Novi in Feb 2027.

The role supports invoices, documents, vendor coordination, and expatriate employee administration; requires English and Japanese, strong organization, and MS Office.

Qualifications

• Legal authorization to work in the United States.
• Professional-level English, business-level Japanese proficiency.
• Strong organizational, communication, and multitasking skills.
• Basic proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Provide general administrative and office support.
• Prepare, organize, and maintain documents and records.
• Prepare and manage invoices.
• Handle phone calls, visitors, and email correspondence in English and Japanese.
• Perform data entry and maintain internal records.
• Provide administrative support to Japanese expatriate employees.
• Coordinate with vendors, subcontractors, and business partners.
• Maintain quotations, contracts, certificates of insurance, and project-related documents.
• Handle employee PTO tracking.
• Perform other administrative duties as assigned.

Skills

English proficiency

Japanese proficiency

Organization

Microsoft Office

Tools

Microsoft Office

Job description

Administrative Assistant

Location: Livonia, MI (Relocating to Novi, MI in end of February 2027)

Employment Type: Direct Hire, Part-Time

Work Arrangement: Hybrid – 3 days onsite / 2 days remote (negotiable)

Start Date: November 1, 2026 (negotiable)

Schedule: Monday–Friday, 9:00 AM–3:30 PM, with a 60-minute unpaid lunch break (27.5 hours/week)

Compensation: $3000/month

Key Responsibilities

• Provide general administrative and office support
• Prepare, organize, and maintain documents and records
• Prepare and manage invoices
• Handle phone calls, visitors, and email correspondence in English and Japanese
• Perform data entry and maintain internal records
• Provide administrative support to Japanese expatriate employees
• Coordinate with vendors, subcontractors, and business partners
• Maintain quotations, contracts, certificates of insurance, and project-related documents
• Handle employee PTO tracking
• Perform other administrative duties as assigned

Qualifications

Required:

• Legally authorized to work in the United States
• Professional-level English proficiency, business-level Japanese proficiency
• Strong organizational, communication, and multitasking skills
• Basic proficiency in Microsoft Office (Outlook, Word, and Excel)

Preferred:

• Previous administrative or office support experience
• Experience in a Japanese-English bilingual business environment
• Experience with invoice processing, document management, or vendor coordination