Accounts Payable Representative

Pasona N A, Inc.; Novi (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Pasona N A, Inc. in Novi, MI is seeking an Accounts Payable Representative to support its U.S. operations in Novi, Michigan.

This role focuses on AP processing, vendor management, reconciliations, and payment activities to ensure timely and accurate financial transactions. The position requires 2+ years of accounting or administrative experience, a college degree or equivalent, and proficiency in Excel and accounting software.

Qualifications

• 2+ years of accounting/administrative experience preferred.
• College degree or equivalent relevant business experience.
• Understanding of US operations and Japanese business culture is a plus.
• Business-level Japanese and English communication preferred.
• Strong numerical, reconciliation, analytical, and problem-solving skills.
• Detail-oriented with ability to meet deadlines.

Responsibilities

• Process invoices, expense reports, and vendor payments accurately and on time.
• Review vendor statements and reconcile accounts with GL and credit cards.
• Set up new vendors and maintain supplier information.
• Identify and resolve PO/invoice discrepancies.
• Collaborate with vendors and Purchasing to resolve issues.
• Monitor AP inquiries and support reporting/audit requests.
• Manage deposits, pending payables, and assigned accounting projects.
• Provide backup support for AR and general office administration.

Skills

Vendor management

Numerical accuracy

Analytical thinking

Attention to detail

Bilingual communication

Education

College/university degree or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Accounting software

Plex

Job description

Accounts Payable Representative

Location: Novi, MI

Employment Type: Full-Time

FLSA Status: Non-Exempt

Position Summary

A Japanese-based company is seeking an Accounts Payable Representative to support its U.S. operations in Novi, Michigan. This position provides accounting and administrative support, with primary responsibility for accounts payable processing, vendor management, reconciliations, and payment activities.

Key Responsibilities

• Process invoices, expense reports, and vendor payments accurately and on time.
• Review vendor statements and reconcile vendor, general ledger, and credit card accounts.
• Set up new vendors and maintain accurate supplier information.
• Identify and resolve discrepancies between purchase orders and invoices.
• Work closely with vendors and Purchasing to resolve invoice and payment issues.
• Monitor accounts payable inquiries and support reporting and audit requests.
• Manage deposits, pending approved payables, and assigned accounting projects.
• Provide backup support for accounts receivable and general office administration as needed.

Qualifications

• 2+ years of accounting and/or administrative experience preferred.
• College/University degree or equivalent relevant business experience.
• Understanding of Japanese business culture and U.S. operations.
• Business-level Japanese and English communication skills preferred.
• Strong numerical, reconciliation, analytical, and problem-solving skills.
• Excellent attention to detail and ability to meet deadlines.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Experience with accounting software; Plex experience is a plus.
• Valid driver’s license.