Administrative Assistant- Japanese Bilingual

Talently; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Talently is seeking a Japanese bilingual Administrative Assistant to support executives in Atlanta. This role combines high-level administrative coordination with CRM management, client relationship support, and business development reporting, all on site.

Responsibilities include calendar management, travel planning, meeting materials, and coordinating communications with international partners in Japanese and English. Experience with CRM systems and Microsoft Office is preferred.

Qualifications

• 3–7 years of Administrative Assistant or Sales Coordinator experience.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office 365 suite.
• On-site work in Atlanta and ability to handle confidential information.

Responsibilities

• Manage calendars, meetings, travel, and expenses for executives.
• Prepare materials and minutes for meetings and executive communications.
• Coordinate communication with international partners in Japanese and English.
• Support events, trade shows, and client meetings.
• Maintain CRM with contacts, opportunities, and pipeline data.
• Track activities and prepare weekly/monthly business development reports.
• Coordinate proposals, presentations, marketing materials, and client follow-ups.
• Handle visitor arrangements and confidential information.

Skills

Japanese

CRM

Tools

Microsoft Office 365

Job description

Location:

On Site - Atlanta, Georgia, United States

Skills:

Japanese, CRM

About the Construction Company / The Opportunity:

Join a dynamic company in the construction industry supporting executive leadership and business development initiatives. This opportunity combines high-level administrative coordination with CRM management, client relationship support, proposal preparation, and business development reporting. As a Japanese Bilingual Administrative Assistant, you will serve as a key communication link between executives, clients, business partners, and international stakeholders while working on site in Atlanta.

Responsibilities:

• Manage calendars, meetings, scheduling, travel arrangements, and expense reporting for executive leadership.
• Prepare meeting materials, presentations, correspondence, minutes, and executive documentation.
• Coordinate communication with international business partners, clients, and internal departments in Japanese and English.
• Support executive visits, customer meetings, corporate events, trade shows, and community activities.
• Maintain and update CRM systems, including client contacts, opportunities, pipeline information, and business development records.
• Track business development activities, prepare weekly and monthly reports, and follow up on action items.
• Coordinate proposal, presentation, marketing material, and client follow-up activities.
• Manage visitor arrangements and maintain confidential executive and business development information.

Must-Have Skills:

• Business-level English communication skills, both written and verbal.
• Three to seven years of experience as an Administrative Assistant, Sales Coordinator, or in a related role.
• Strong organizational, communication, coordination, and follow-through skills.
• Proficiency with Microsoft Office 365, Word, Excel, PowerPoint, and Outlook.
• Ability to work primarily on site from the Atlanta office.
• Ability to handle confidential information with professionalism and discretion.

Nice-to-Have Skills:

• Experience with CRM platforms such as Salesforce or equivalent systems.
• Previous experience supporting senior executives.
• Background in construction, engineering, manufacturing, or professional services.
• Experience supporting proposal preparation, marketing activities, and business development reporting.
• Experience organizing trade shows, customer events, and community engagement activities.