【TN】Administrative Support Coordinator

QUICK USA; Smyrna (TN); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Company-designated holidays

Job summary

QUICK USA is seeking an Administrative Support Coordinator to assist with a variety of business operations, including accounting, office support, and Japanese-English interpretation. This on-site role located in Smyrna, TN, requires strong communication skills in both Japanese and English.

The ideal candidate will be detail-oriented and adaptable, supporting communication between the Japanese headquarters and local staff.

Qualifications

• Fluency in both Japanese and English, spoken and written.
• Basic computer skills and proficiency in Microsoft Office.
• Strong communication and organizational skills.
• Ability to multitask and adapt to changing priorities.
• Positive, flexible, and team-oriented attitude.

Responsibilities

• Record daily journal entries and maintain general ledgers.
• Provide Japanese-English interpretation for meetings.
• Prepare documents, reports, spreadsheets, and other materials.
• Support month-end and year-end closing processes.
• Assist with business-related errands and administrative tasks.

Skills

Fluency in Japanese and English

Communication skills

Organizational skills

Microsoft Office proficiency

Multitasking ability

Adaptability

Team-oriented attitude

Tools

Microsoft Excel

Job description

【Summary】

A Japanese automotive parts manufacturer seeking a Administrative Support Coordinator to support a wide range of business operations, including accounting, administration, office support, and Japanese-English interpretation and translation.

Candidates with experience in interpretation/translation, administrative work, general affairs, or sales support are welcome to apply. We also welcome candidates who are interested in numbers and accounting-related tasks and eager to take on new challenges.

This role will also support communication between our Japan headquarters, Japanese staff, and local employees. We are looking for someone who is flexible, dependable, detail-oriented, and willing to learn and grow with the company.

【Essential Duties】

Accounting & Finance Support

• Record daily journal entries and maintain general ledgers
• Process employee reimbursements and review expense reports
• Assist with invoice issuance and accounts payable/receivable functions
• Support month-end and year-end closing processes
• Assist with cost accounting, including cost tracking, data collection, and basic analysis
• Perform other accounting-related tasks as needed

Japanese-English Interpretation & Translation

• Provide Japanese-English interpretation for meetings, training sessions, and workplace communications
• Translate emails, documents, reports, and other materials between Japanese and English
• Support communication and information sharing with the Japan headquarters
• Facilitate communication between Japanese and local employees

Administrative & Office Support

• Prepare documents, reports, spreadsheets, and other business materials
• Perform data entry and data analysis using Microsoft Excel
• Provide general office and administrative support
• Assist with phone calls, emails, visitors, and other office-related matters
• Assist with business-related errands and administrative tasks, such as banking, hospital visits, and transportation arrangements, as needed
• Coordinate with internal departments and external parties as necessary

Other Business Support

• Support production and general business operations as needed
• Assist with research, special projects, and other business-related assignments
• Perform other ad hoc duties based on business needs

【Location】

Smyrna, TN

On-site position

【Working Hours】

Monday through Friday

7:30 AM – 4:30 PM

【Salary】

$50,000 - $55,000 per year, depending on experience and qualifications

【Benefits】

• Insurance (Medical / Dental / Vision)
• Paid Time Off (PTO)
• Company-designated holidays
• Other benefits in accordance with company policy

【Qualifications】

Required

• Fluency in bothJapanese and English, spoken and written
• Basic computer skillsand proficiency inMicrosoft Office
• Strong communication andorganizational skills
• Ability to multitaskand adapt tochanging priorities
• Positive, flexible, andteam-oriented attitude

Preferred

• Experience in accounting, administration, interpretation/translation, or salessupport
• Experience with Exceland accounting-relatedtasks
• Experience in manufacturingor a Japanesecompany
• Interest in learningnewskills and takingon a varietyof responsibilities

Candidates do not need to have experience in all of these areas.

Candidates with limited experience in accounting, interpretation, or administrative work are also encouraged to apply if they have strong communication skills, an interest in learning, and a willingness to take on a variety of responsibilities.