Administrative Assistant IV.

Dartmouth College; Hanover (NH); Hybrid; USD 31,000 - 39,000; Full time

Job summary

Dartmouth College in Hanover, NH is seeking an Administrative Assistant IV to provide day-to-day support to the Assistant to the Dean of the Faculty Committees and the Director of Academic Operations. You will manage calendars, coordinate meetings, handle correspondence, and safeguard confidential information with discretion.

The role includes event coordination, material preparation, and assisting with committee activities to ensure timely completion of office objectives in a hybrid work

Qualifications

• 3–5 years of office/administrative experience.
• Strong organizational skills with multitasking ability.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint.
• Experience with database systems and recordkeeping.

Responsibilities

• Coordinate events and meetings, including venues, caterers, and materials.
• Manage general email inbox, scheduling, and communications on behalf of the offices.
• Maintain confidential information and records with discretion and accuracy.
• Prepare and distribute committee materials, letters, and reports.
• Support day-to-day operations and multiple projects across departments.

Skills

Office administration

Calendar management

Confidentiality

Communication

Microsoft Office suite

Project coordination

Education

Associates degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

FileMaker

Job description

Position Details Position Information

Posting date 09/10/2026

Closing date Open Until Filled Yes

Position Number 1129701

Position Title Administrative Assistant IV

Hiring Range Minimum $22.75

Hiring Range Maximum $28.45

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule Monday through Friday; 8am-5pm

Location of Position Hanover, NH

Wentworth

Remote Work Eligibility? Hybrid

Is this a term position? No

If yes, length of term in months. NA

Is this a grant funded position? No

Position Purpose Provides day-to-day support to the Assistant to the Dean of the Faculty Committees and the Director of Academic Operations. Maintains an understanding of office commitments and acts to ensure the smooth flow of work and timely accomplishments of office objectives. Works to increase office efficiency and productivity and serves as the first point of contact for both offices.

Description Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge And Abilities

• 3-5 years of office/administrative experience in a related field, with some degree of autonomy.

Skills, Knowledge And Abilities

• In-depth knowledge of office and administrative procedures and workflow.
• Ability to handle sensitive information with tact and to maintain confidentiality.
• Strong organizational skills, particularly in planning events and project support.
• Proficient in standard office systems such as Microsoft Word, Outlook, Excel, PowerPoint, FileMaker, and other programs. Proactive in learning new technologies.
• Demonstrated technology skills in managing and retrieving information from database systems.
• Proven ability to juggle multiple priorities and multitask within a busy environment.
• Initiative, sound judgement, and ability to work independently.
• Strong communication, interpersonal, and diplomacy skills; enjoys working with a variety of people.
• Flexible nature, nimble, ability to adjust and respond to changing demands.
• Curious, creative, and engaged team player.
• Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications

Department Contact for Recruitment Inquiries Christine Ross or Lisa LaFlam

Department Contact Phone Number 603-646-2020

Department Contact for Cover Letter and Title Christine Ross, Director of Academic Operations

Department Contact's Phone Number 603 646-1302

Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience. Responses will be reviewed alongside application materials. Your response will be cross‑referenced with your application materials to verify accuracy and, for finalists, to inform salary placement. Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.

Quick Link https://searchjobs.dartmouth.edu/postings/87168

Key Accountabilities

Description Events/Project Coordination

• Assists with the planning of small and large committee meetings. Support includes researching/securing venues, booking caterers, ordering refreshments, preparing handouts, securing audiovisual equipment, ensuring proper room set up, and providing on‑site assistance leading up to and during meetings/events.
• Assists in coordinating special meetings, workshops, and other functions related to committee activities as needed (securing venue, catering, name tags, technical services, room setup, and on‑site assistance leading up to and during events)
• Assists the Assistant to the Dean with outreach and communication to committee participants.
• Assists in any follow‑up activities required from meetings and/or events.

Percentage Of Time 20

Description Calendar/Management/Communications

• Oversees general email account, including daily monitoring and general Outlook upkeep, responding to, and filing emails, and sending out email communications on behalf of the Assistant to the Dean.
• Assists the Assistant to the Dean in managing meeting requests, organization and preparation of meeting materials, and other scheduling responsibilities.
• Answers phones, direct calls, records messages, and responds to inquiries on behalf of the Assistant to the Dean.
• Ensures accuracy, thoroughness, and confidentiality of information pertaining to faculty, staff, departments/programs, and committees.

Percentage Of Time 10

Description General Office Support

• Responsible for ordering supplies for related committee activities in a timely fashion and reconciles all p-card receipts for office purchases.
• Organizes faculty committee recordkeeping, scans faculty committee meeting materials to build archive or records and maintains archive of committee meeting materials in electronic format.
• Collects faculty CVs for annual committee elections and organizes in shared folders for the Assistant to the Dean.
• Updates/maintains record of faculty committee assignments in IRIS
• Prepares and administers annual committee preference survey to the faculty, uploads results to committee portal in IRIS
• Prepares committee and council appointment letters for the Assistant to the Dean.
• Maintains Faculty of Arts and Sciences Committee SharePoint hub.
• Updates Organization of the Faculty of Arts and Sciences charter document
• Updates/maintains Arts and Sciences Committee webpage.
• Assists with research, data gathering, and special projects associated with faculty committee activities as needed.
• Maintains cognizance of working within a diverse community; endeavors to enhance the culture of inclusion and respect in all interactions. Demonstrates a commitment to diversity, inclusion, and cultural awareness thought actions, interactions, and communication with others.

Percentage Of Time 20

Description Administration

• Assists in the day‑to‑day operations of the office and division, including updating templates, processes & projects across all divisions, and support of a variety of divisional needs.
• Serves as point of contact for A&S departments, programs, centers, institutes, ITC , and other campus partners. Provides guidance and support to ensure smooth operations.
• Ensures compliance with regulations and internal policies.
• Implements operational procedures to meet goals of DoF.
• Schedules and coordinates agendas of meetings, including with DCs.
• Assists with addressing issues, troubleshooting, triage, and problem solving.

Percentage Of Time 25

Description Systems Administration and Project Management

• Assists the Director of Academic Operations in maintaining information systems, data integrity, project management, and data reporting.
• Provides regular reports to director and DoF senior leadership.
• Assists in the preparing of annual compensation sheets for director and deans, archives data, and ensures relevant information is available to the offices of finance and human resources.
• Serves as point of contact on academic systems, refers inquiries to appropriate parties.
• Supports chairs, associate deans on systems related to faculty recruitment, evaluation, etc.
• Regularly updates users on procedures related to faculty recruitment & evaluation systems.

Percentage Of Time 15

Description Communications

• Works with the executive assistant to the dean and A&S director of communications on DoF communication ( FRS memos, teaching FRS memo, salary sheet that accompany salary letters, etc.)
• Drafts reports, memos, correspondence as needed.
• Builds and maintains strong partnerships within Wentworth, faculty, department/program chairs, and central administrators.

Percentage Of Time 10

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.