Administrative Assistant IV

Dartmouth College; Hanover (NH); Hybrid; USD 31,000 - 39,000; Full time

Job summary

Dartmouth College is seeking an experienced administrative professional to support the Assistant to the Dean of the Faculty Committees and the Director of Academic Operations. The role involves managing emails, scheduling, and coordinating meetings with discretion and professionalism.

The successful candidate will have 3–5 years of office experience, strong organizational and communication skills, and proficiency with standard office software.

Qualifications

• Associates degree or equivalent combination of education and experience.
• 3-5 years of office/administrative experience with some autonomy.

Responsibilities

• Oversee general email account, monitor Outlook and file emails for the Assistant to the Dean.
• Manage meeting requests and prepare materials for meetings and events.
• Answer phones, direct calls, and record messages as needed.
• Maintain confidentiality and ensure accuracy of information across offices.
• Support calendar management, scheduling, and basic project tasks.

Skills

Office administration

Confidentiality

Organization skills

Communication

Multitasking

Technology proficiency

Independent work

Education

Associates degree or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

FileMaker

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 09/10/2026

Open Until Filled Yes

Position Number

Position Number 1129701

Position Title

Hiring Range Minimum

Hiring Range Minimum $22.75

Hiring Range Maximum

Hiring Range Maximum $28.45

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Non-Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

Monday through Friday; 8am-5pm

Location of Position

Remote Work Eligibility? Hybrid

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

Provides day-to-day support to the Assistant to the Dean of the Faculty Committees and the Director of Academic Operations.

Maintains an understanding of office commitments and acts to ensure the smooth flow of work and timely accomplishments of office objectives. Works to increase office efficiency and productivity and serves as the first point of contact for both offices.

Description

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• 3-5 years of office/administrative experience in a related field, with some degree of autonomy.

Skills, Knowledge and Abilities

• In-depth knowledge of office and administrative procedures and workflow.
• Ability to handle sensitive information with tact and to maintain confidentiality.
• Strong organizational skills, particularly in planning events and project support.
• Proficient in standard office systems such as Microsoft Word, Outlook, Excel, PowerPoint, FileMaker, and other programs. Proactive in learning new technologies.
• Demonstrated technology skills in managing and retrieving information from database systems.
• Proven ability to juggle multiple priorities and multitask within a busy environment.
• Initiative, sound judgement, and ability to work independently.
• Strong communication, interpersonal, and diplomacy skills; enjoys working with a variety of people.
• Flexible nature, nimble, ability to adjust and respond to changing demands.
• Curious, creative, and engaged team player.
• Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Department Contact for Recruitment Inquiries Christine Ross or Lisa LaFlam

Department Contact Phone Number

Department Contact Phone Number 603-646-2020

Department Contact for Cover Letter and Title

Department Contact for Cover Letter and Title Christine Ross, Director of Academic Operations

Department Contact's Phone Number

Department Contact's Phone Number 603 646-1302

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience. Responses will be reviewed alongside application materials. Your response will be cross-referenced with your application materials to verify accuracy and, for finalists, to inform salary placement.

Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.

• Assists with the planning of small and large committee meetings. Support includes researching/securing venues, booking caterers, ordering refreshments, preparing handouts, securing audiovisual equipment, ensuring proper room set up, and providing on-site assistance leading up to and during meetings/events.
• Assists in coordinating special meetings, workshops, and other functions related to committee activities as needed (securing venue, catering, name tags, technical services, room setup, and on-site assistance leading up to and during events)
• Assists the Assistant to the Dean with outreach and communication to committee participants.
• Assists in any follow-up activities required from meetings and/or events.

Percentage Of Time

Percentage Of Time 20

Description

Calendar/Management/Communications

• Oversees general email account, including daily monitoring and general Outlook upkeep, responding to, and filing emails, and sending out email communications on behalf of the Assistant to the Dean.
• Assists the Assistant to the Dean in managing meeting requests, organization and preparation of meeting materials, and other scheduling responsibilities.
• Answers phones, direct calls, records messages, and responds to inquiries on behalf of the Assistant to the Dean.
• Ensures accuracy, thoroughness, and confidentiality of information pertaining to faculty, staff, departments/programs, and committees.

Percentage Of Time

Percentage Of Time 10

Description

General Office Support

• Responsible for ordering supplies for related committee activities in a timely fashion and reconciles all p-card receipts for office purchases.
• Organizes faculty committee recordkeeping, scans faculty committee meeting materials to build archive or records and maintains archive of committee meeting materials in electronic format.
• Collects faculty CVs for annual committee elections and organizes in shared folders for the Assistant to the Dean.
• Updates/maintains record of faculty committee assignments in IRIS
• Prepares and administers annual committee preference survey to the faculty, uploads results to committee portal in IRIS
• Prepares committee and council appointment letters for the Assistant to the Dean.
• Maintains Faculty of Arts and Sciences Committee SharePoint hub.
• Updates Organization of the Faculty of Arts and Sciences charter document
• Updates/maintains Arts and Sciences Committee webpage.
• Assists with research, data gathering, and special projects associated with faculty committee activities as needed.
• Maintains cognizance of working within a diverse community; endeavors to enhance the culture of inclusion and respect in all interactions. Demonstrates a commitment to diversity, inclusion, and cultural awareness thought actions, interactions, and communication with others.

Percentage Of Time

Percentage Of Time 20

Description

Administration

• Assists in the day-to-day operations of the office and division, including updating templates, processes & projects across all divisions, and support of a variety of divisional needs.
• Serves as point of contact for A&S departments, programs, centers, institutes, ITC , and other campus partners. Provides guidance and support to ensure smooth operations.
• Ensures compliance with regulations and internal policies.
• Implements operational procedures to meet goals of DoF.
• Schedules and coordinates agendas of meetings, including with DCs.
• Assists with addressing issues, troubleshooting, triage, and problem solving.

Percentage Of Time

Percentage Of Time 25

Description

Systems Administration and Project Management

• Assists the Director of Academic Operations in maintaining information systems, data integrity, project management, and data reporting.
• Provides regular reports to director and DoF senior leadership.
• Assists in the preparing of annual compensation sheets for director and deans, archives data, and ensures relevant information is available to the offices of finance and human resources.
• Serves as point of contact on academic systems, refers inquiries to appropriate parties.
• Supports chairs, associate deans on systems related to faculty recruitment, evaluation, etc.
• Regularly updates users on procedures related to faculty recruitment & evaluation systems.

Percentage Of Time

Percentage Of Time 15

Description

Communications

• Works with the executive assistant to the dean and A&S director of communications on DoF communication ( FRS memos, teaching FRS memo, salary sheet that accompany salary letters, etc.)
• Drafts reports, memos, correspondence as needed.
• Builds and maintains strong partnerships within Wentworth, faculty, department/program chairs, and central administrators.

Percentage Of Time

Percentage Of Time 10

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How many years of indirect experience do you have in related or transferable work that supports this role? Please briefly describe this indirect experience, including specific positions held and the number of years of indirect experience acquired while in these roles.

  (Open Ended Question)

• * How many years of formal supervisory experience do you have, including direct responsibility for staff (e.g., hiring, performance management, terminations)? Please briefly describe your people management experience, including the positions held, number of direct reports, and the number of years of people management experience acquired while in these roles.

  (Open Ended Question)

• * How many years of direct experience do you have in work closely aligned with the key accountabilities of this role? Please briefly describe your direct experience, including specific positions held and the number of years of direct experience acquired while in these roles.

  (Open Ended Question)

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e