Administrative Assistant II

The Chronicle Of Higher Education, Inc.; Hanover (NH); On-site; USD 58,109,923 - 72,609,163; Full time

Job summary

Dartmouth College is seeking an Administrative Assistant II for the Leslie Center for the Humanities in Hanover, NH. The role supports administrative tasks, meeting coordination, and Center programming.

Responsibilities include managing electronic information, coordinating events, and handling financial transactions while interacting with a diverse campus community. Onsite duties require strong organizational skills and proficiency in Microsoft Office.

Qualifications

• High School diploma with 1–2 years of experience or equivalent combination of education and experience.
• Two years of experience in an administrative support position; strong organizational and detail-management skills.
• Excellent verbal and written communication, ability to meet deadlines and work with diverse groups.

Responsibilities

• Assist with updating Leslie Center websites and promotional materials.
• Coordinate meetings and Center-hosted events, including logistics and scheduling.
• Manage Center financial processes, including expenses and honoraria.
• Maintain electronic files and support Center programming and funded projects.

Skills

Office administration

Organizational skills

Prioritization

Microsoft Office

Promotional materials design

Social media posting

Learning new software

Financial transactions

Event setup and logistics

Team collaboration

Education

High School or equivalent

Associate or Bachelor’s Degree a plus

Tools

Microsoft Office

Electronic design software

Job description

Position Details

Position Information

Posting date

07/28/2026

Closing date

Open Until Filled

Position Number

1128988

Position Title

Administrative Assistant II

Hiring Range Minimum

$20.28

Hiring Range Maximum

$25.34

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Location of Position

Hanover, NH 102 Dartmouth Hall

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To support the successful and efficient functioning of the LeslieCenter for the Humanities through assistance with administrativetasks, activity related to meetings and Center-hosted gatherings,coordination of Leslie Center programming and funded projects, andacademic functions.

Description

Required Qualifications - Education and Yrs Exp

High School plus 1-2 year(s) of experience or equivalentcombination of education and experience

Required Qualifications - Skills, Knowledge andAbilities

• Two years of experience in an administrative supportposition.
• Self-starter who can work independently or in teams with adiverse group of administrative colleagues, faculty andstudents.
• Strong organizational skills.
• Strong skills in managing details.
• Ability to effectively prioritize and multi-task.
• Ability to meet critical deadlines.
• Strong verbal and written communication skills.
• Strong interpersonal skills to host culturally diverse Centerguests and users with a welcoming, respectful demeanor.
• High level of proficiency with Microsoft Office products.
• Ability to design effective promotional materials usingelectronic design software.
• Ability to effectively post information and materials to socialmedia outlets.
• Ability to quickly learn and use new computer programs andprocesses.
• Ability to adapt to new systems and procedures as they occur,as well as to assist with the development of systems andprocedures.
• Experience in managing financial transactions andrecord-keeping.
• Ability and willingness to move Leslie Center conference tablesand chairs as needed, sometimes multiple times in a week.

Preferred Qualifications

Associate or Bachelor’s Degree a plus.

Experience in an educational setting a plus.

Department Contact for Recruitment Inquiries

Mary Fletcher, Operations and Finance Manager &Administrator

Department Contact Phone Number

603-646-9370

Department Contact for Cover Letter and Title

Mary Fletcher, Operations and Finance Manager &Administrator

Department Contact's Phone Number

603-646-9370

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federallaw. We prohibit discrimination on the basis of race, color,religion, sex, age, national origin, sexual orientation, genderidentity or expression, disability, veteran status, marital status,or any other legally protected status. Applications are welcomefrom all.

Background Check

Employment in this position is contingent upon consent to andsuccessful completion of a pre-employment background check, whichmay include a criminal background check, reference checks,verification of work history, conduct review, and verification ofany required academic credentials, licenses, and/or certifications,with results acceptable to Dartmouth College. A criminal convictionwill not automatically disqualify an applicant from employment.Background check information will be used in a confidential,non-discriminatory manner consistent with state and federallaw.

Is driving a vehicle (e.g. Dartmouth vehicle or off roadvehicle, rental car, personal car) an essential function of thisjob?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use oftobacco-based products (including smokeless tobacco) are prohibitedin all facilities, grounds, vehicles or other areas owned, operatedor occupied by Dartmouth College with no exceptions. For details,please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Applicants will be asked to respond to three supplemental questionsregarding years of direct experience, indirect experience, andpeople management experience. Responses will be reviewed alongsideapplication materials. Your response will be cross-referenced withyour application materials to verify accuracy and, for finalists,to inform salary placement.

Please ensure your resume and work history clearly reflect the fullscope of your work, including position titles, employment dates,responsibilities, and supervisory duties. Incomplete orinconsistent information may affect how your experience isevaluated.

Quick Link

https://searchjobs.dartmouth.edu/postings/86662

Key Accountabilities

Description

Electronic Information Management

• Assists with updating and maintaining the Leslie Center and theHumanities 1 & 2 websites.
• Assists with designing and producing electronic and printpromotion materials for events hosted or funded by the LeslieCenter.
• Assists with submissions to the Dartmouth events calendar andVOX daily.
• Assists with activity related to posting Leslie Center news andevent announcements to the Leslie Center website, Facebook,Instagram, and X.
• Assists with maintaining department electronic files andsystems.
• Assists with electronic financial processes and procedures,including monitoring budgets and managing expenses as assigned forCenter-funded events.

Percentage Of Time

30%

Description

Event Management

• Assists with ensuring the Leslie Center spaces are tidy andorderly for scheduled meetings and events that are and are nothosted or sponsored by the Leslie Center.
• Assists with the rearrangement of meeting-room tables andchairs as necessary to accommodate scheduled meetings andevents.
• Assists with the set-up and clean-up of meetings and eventshosted or sponsored by the Center.
• Assists with activity related to Center business meetings,programming, and assigned Center-funded events such as meetings,symposia, exhibitions, performances, and workshops, includingregular communication with faculty or staff organizers; venue,travel, lodging, dining and catering arrangements; and coordinationof technical support as needed.
• Assists with financial transactions including honoraria,expense submissions, purchasing, and tracking event budgets.
• Assists with explaining and troubleshooting meeting roomtechnology for meeting organizers and participants asnecessary.
• Assists with arrangements to accommodate special needs asnecessary.

Percentage Of Time

20%

Description

Financial Systems (according to Dartmouth policies andprocedures)

• Assists with financial processes including the submission ofpayment requests for honoraria, invoices, and reimbursements;p-card submission approvals; contract creation and management; andpurchase orders.

Percentage Of Time

20%

Description

General Office Support

• Serves as one of the primary points of contact for the Center,responding to inquiries regarding programs and activities,referring individuals to the appropriate person or department asnecessary.
• Assists with training and supervision of student officeassistants, including processes related to electronictimesheets.
• Assists with purchasing, stocking, and maintaining theinventory of food, beverage, office, and printer supplies.
• Performs regular, ongoing maintenance of the Center commonareas and refreshment center.
• Performs general administrative support as needed includingprinting, copying and scanning; maintaining Center tidiness andorganization; the collection and distribution of mail; coordinatingactivity with campus and local printing services; purchasing anddistributing books and other materials.
• Assists with creating and producing Center programming andpromotional materials, doing Center-related errands, and otheradministrative tasks as necessary.

Percentage Of Time

30%

Demonstrates professionalism and collegiality through actions,interactions, and communications with others appropriate to anenvironment that is welcoming to all.

Performs other duties as assigned.

Supplemental Questions

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full namebelow)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedInfeed, VOX, Valley News, listserv)
   • [e-mail] email outreach (includes Job Alertnotifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • HigherEdMilitary
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. * How many years of indirect experience do you have in relatedor transferable work that supports this role? Please brieflydescribe this indirect experience, including specific positionsheld and the number of years of indirect experience acquired whilein these roles.
   (Open Ended Question)
3. * How many years of formal supervisory experience do you have,including direct responsibility for staff (e.g., hiring,performance management, terminations)? Please briefly describe yourpeople management experience, including the positions held, numberof direct reports, and the number of years of people managementexperience acquired while in these roles.
   (Open Ended Question)
4. * How many years of direct experience do you have in workclosely aligned with the key accountabilities of this role? Pleasebriefly describe your direct experience, including specificpositions held and the number of years of direct experienceacquired while in these roles.
   (Open Ended Question)
5. If you would like to add more information to your answer,please specify here:
   (Open Ended Question)

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter