Administrative Assistant: Invoicing, Records & Client Support

PINNACLE GROUP (Pinnacle Technical Resources); Town of Texas (WI); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical benefits

401K contributions

PTO and sick leave

Job summary

The role requires a highly organized individual with strong communication and customer service skills; duties include processing invoices, maintaining files, reconciling purchases, and interacting with staff to ensure smooth operations.

Proficiency in Microsoft Office and a willingness to work overtime are required; on-call rotation may apply, with benefits for eligible consultants.

Qualifications

• Proficiency in Microsoft Office including Word, Excel, and PowerPoint.
• Strong organizational and multitasking skills.
• Ability to work under minimal supervision.
• Excellent customer service and communication skills.
• Flexibility to work overtime and in adverse weather as needed.
• Experience handling confidential information.

Responsibilities

• Process invoices accurately and efficiently.
• Create and maintain files, records, and reports.
• Reconcile purchase card transactions.
• Maintain timekeeping for various employees.
• Maintain vehicle records and ensure accuracy.
• Interact professionally with employees at all levels.
• Work independently with minimal supervision and guidance.
• Handle confidential administrative duties with discretion.
• Order and maintain office supplies as needed.
• Maintain group files and pertinent records.
• Gather, compile, and summarize information for special projects or requests.
• Provide excellent customer service and communication.
• Make DIS/WMIS Service/Arealights corrections.
• Handle damage claims efficiently.
• Be part of an on-call rotation as required.

Skills

Microsoft Office

Organizational skills

Multitasking

Customer service

Timekeeping

Confidentiality handling

Job description

The role requires a highly organized individual with strong communication and customer service skills; duties include processing invoices, maintaining files, reconciling purchases, and interacting with staff to ensure smooth operations.

Proficiency in Microsoft Office and a willingness to work overtime are required; on-call rotation may apply, with benefits for eligible consultants.