Administrative Assistant – Internal Medicine Residency

Jobtailor; Sayre (Bradford County); On-site; USD 38,000 - 48,000; Full time

Job summary

Jobtailor seeks an experienced administrative assistant to support the department with secretarial duties, meeting coordination, travel arrangements, and document preparation.

The role involves record-keeping, minute-taking, preparing presentations, supervising volunteers for clerical tasks, and handling routine and non-routine assignments.

Qualifications

• . Three-year secretarial experience required
• . Knowledgeable and proficient in word processing, spreadsheets, and charts using Microsoft Word, Excel and PowerPoint programs
• . High school graduate with business/secretarial courses
• . Proficient typist
• . Knowledge of standard medical abbreviations and terminology

Responsibilities

• Performs administrative and secretarial assistance for the department
• Coordinates meeting and travel arrangement for the Department
• Assists with details of meetings, including room scheduling, publicity, programs, ordering equipment, pre-registration lists, arrangements housekeeping and mailing
• Supervises volunteers in performing clerical work (collating materials, assembling booklets, etc.)
• Demonstrates willingness to accept non-routine work assignments as appropriate
• Transcribes, types, and prepares documents for mailing or internal distribution
• Prepares PowerPoint presentations
• Prepares, reviews, copies, and files departmental correspondences
• Attends selected meetings and records minutes
• Schedules meetings and appointments
• Confirms meetings to requestor and participants

Skills

Administrative Assistance

Document Preparation

Meeting Coordination

Minute Taking

Typing Proficiency

Education

High School Diploma with Business/Secretarial Courses

Tools

Microsoft Word Proficiency

Microsoft Excel Proficiency

Microsoft PowerPoint Proficiency

Job description

• Performs administrative and secretarial assistance for the department
• Coordinates meeting and travel arrangement for the Department
• Assists with details of meetings, including room scheduling, publicity, programs, ordering equipment, pre-registration lists, arrangements housekeeping and mailing
• Supervises volunteers in performing clerical work (collating materials, assembling booklets, etc.)
• Demonstrates willingness to accept non-routine work assignments as appropriate
• Transcribes, types, and prepares documents for mailing or internal distribution
• Prepares PowerPoint presentations
• Prepares, reviews, copies, and files departmental correspondences
• Attends selected meetings and records minutes
• Schedules meetings and appointments
• Confirms meetings to requestor and participants

Requirements

• Three-year secretarial experience required
• Knowledgeable and proficient in word processing, spreadsheets, and charts using Microsoft Word, Excel and PowerPoint programs
• High school graduate with business/secretarial courses
• Proficient typist
• Knowledge of standard medical abbreviations and terminology

Core Competencies

Demonstrates strong administrative and secretarial skills, including proficiency in Microsoft Office applications and the ability to coordinate meetings and travel arrangements effectively. Capable of supervising clerical work and preparing various documents and presentations.

Highest-signal resume keywords

• Three-Year Secretarial Experience
• Proficient Typist
• Microsoft Word Proficiency
• Microsoft Excel Proficiency
• Microsoft PowerPoint Proficiency

ATS Optimization Keywords

Hard Skills

• Administrative Assistance
• Document Preparation
• Meeting Coordination
• Minute Taking
• Typing Proficiency

Soft Skills

• Supervisory Skills
• Willingness to Accept Non-Routine Work

Certifications & Qualifications

• High School Graduate with Business/Secretarial Courses

Industry Keywords

• Standard Medical Abbreviations
• Medical Terminology