Administrative Assistant - Radiation Oncology

The Ohio State University; Columbus (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

The Ohio State University is seeking an Administrative Assistant for the Radiation Oncology department in Medicine. The role supports leadership by managing calendars, scheduling meetings via Teams/Zoom, drafting letters, organizing mail, and arranging travel.

It includes HR file maintenance, clerical duties, data entry for staff education, and timekeeping support across multiple clinical sites. The position requires a high school diploma or GED with 2 years of relevant experience (4–6 years

Qualifications

• High School diploma or GED required.
• Associate degree in relevant field preferred.
• Certification or vocational training may be required.
• 2 years of relevant experience required; 4-6 years preferred.

Responsibilities

• Assist leadership by performing administrative and clerical duties.
• Maintain calendars and schedule meetings via Teams and Zoom.
• Arrange travel and track reimbursement documentation.
• Maintain HR files and assist with clerical duties across the department.
• Support timekeeping and serve as information point for internal/external communications.
• Triage calls and direct callers for various areas; support multiple leaders across clinical sites.

Skills

Calendar management

Communication

Clerical tasks

Travel arrangement

Education

High School diploma or GED

Associate degree

Certification or vocational training

Tools

Workday

Microsoft Teams

Zoom

Job description

Job Title:Administrative Assistant - Radiation OncologyDepartment:Medicine | Radiation Oncology

Scope/Summary:

The Administrative Assistant is responsible for assisting leadership (Vice Chair, Director, Administrator, Managers) by performing various administrative and clerical functions. Administrative duties include but are not limited to: maintain calendars, schedules meetings via Microsoft Teams and Zoom, draft letters, organize mail and prioritize meetings and appointments. Arranges travel and submits and tracks Workday processes reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment. Perform computer data entry tasks including tracking of staff education. Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications, receptionist for department office and triages calls and directs callers for some areas. This position will require supporting multiple leaders across the department's clinical sites. Must be able to adapt to new environments and maintain an organized workspace. The role will be a combination of administrative duties with some project management support.

Minimum Qualifications:

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Career Roadmap:

FUNCTION: Business Planning and Operations

SUB-FUNCTION: Administrative

CAREER BAND: Individual Contributor - Technical

CAREER LEVEL: T3

Additional Information:Location:James Cancer Hospital (0375)Position Type:RegularScheduled Hours:40Shift:First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.