Administrative Assistant - Radiation Oncology

Ohio State University; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Ohio State University is seeking an Administrative Assistant for Radiation Oncology within the Medicine department. The role involves supporting leadership with calendars, meeting coordination via Microsoft Teams and Zoom, drafting letters, and handling mail, travel arrangements, and HR files.

The position requires handling multiple leaders across clinical sites, adapting to new environments, and performing a mix of administrative duties with some project support.

Qualifications

• High School diploma or GED required.
• Associate degree in relevant field may be preferred.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Maintain calendars and schedule meetings using Teams and Zoom.
• Draft letters and organize mail; prioritize meetings and appointments.
• Assist with travel arrangements and reimbursements via Workday.
• Support timekeeping and HR file maintenance for department staff.
• Greet callers, triage calls, and direct inquiries to appropriate areas.

Skills

Communication

Time management

Multitasking

Organization

Education

High School diploma or GED

Associate degree preferred

Tools

Microsoft Teams

Zoom

Workday

Microsoft Office

Job description

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Job Title

Administrative Assistant - Radiation Oncology

Department

Medicine | Radiation Oncology

Scope/Summary

The Administrative Assistant is responsible for assisting leadership (Vice Chair, Director, Administrator, Managers) by performing various administrative and clerical functions. Administrative duties include but are not limited to: maintain calendars, schedules meetings via Microsoft Teams and Zoom, draft letters, organize mail and prioritize meetings and appointments. Arranges travel and submits and tracks Workday processes reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment. Perform computer data entry tasks including tracking of staff education. Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications, receptionist for department office and triages calls and directs callers for some areas. This position will require supporting multiple leaders across the department's clinical sites. Must be able to adapt to new environments and maintain an organized workspace. The role will be a combination of administrative duties with some project management support.

Minimum Qualifications

• High School diploma or GED. Certification or vocational training may be required.


• Associate degree in relevant field may be preferred.


• 2 years of relevant experience required.


• 4-6 years of relevant experience preferred.

Location

James Cancer Hospital (0375)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Background Check

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity

The university is an equal opportunity employer, including veterans and disability.

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