Administrative Assistant - Intermediate

IU Health; Indianapolis (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

IU Health is seeking an Administrative Assistant Intermediate for Radiation Oncology at University Hospital in Indianapolis, IN. The role supports physicians and physicists, managing complex calendars, coordinating meetings, and driving process improvements.

We value organized, tech-forward professionals who are discreet with sensitive information and able to digitize administrative workflows. MS Office proficiency and EMR familiarity are essential assets in this fast-paced healthcare

Qualifications

• High School Diploma or GED is required.
• 2–4 years of administrative experience in healthcare or a complex setting preferred.
• Experience in a matrix organization is a plus.
• Proficiency in MS Office (Word, PowerPoint, Excel) is required.
• Proficiency with EMR and medical terminology for clinical care positions is required.

Responsibilities

• Manage complex physician and physicist schedules and coordinate cross-functional meetings and clinic logistics.
• Support scheduling and clinic-related project work beyond day-to-day operations.
• Handle sensitive information with professionalism and discretion.
• Digitize and improve administrative processes across the department.
• Provide proficient support across Microsoft Office applications.
• Support clinical workflows to ensure timely and accurate administrative contributions to patient care.
• Participate in workflow optimization activities with leadership to improve efficiency.

Skills

MS Office

Medical terminology

Scheduling

Education

High School Diploma/GED

Tools

EMR software

Job description

Overview

Administrative Assistant Intermediate – Radiation Oncology

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health Medical Group is seeking individuals who embody these values to join our Radiation Oncology team in the role of Administrative Assistant Intermediate.

We are seeking an organized, technology forward, and quietly sharp administrative professional to join a small, close knit Radiation Oncology team at University Hospital. This position supports a small department of physicians and physicists. Day to day responsibilities include managing complex schedules, supporting clinic related project work assigned through the Project Coordinator, and contributing to process improvement and digitization efforts across the department.

Key Relationships

Reports to: Vice Chair of Clinical and Academic Administration

Direct reports: None

Shift: Full time, Monday – Friday, onsite

Location: Indianapolis, IN – University Hospital

The Scope

This role provides advanced administrative support to physicians and physicists in Radiation Oncology, including:

• Managing complex physician and physicist schedules and coordinating cross functional meetings and clinic related logistics
• Supporting scheduling and clinic related project work outside of day-to-day operations
• Handling sensitive information with professionalism and discretion
• Digitizing and improving administrative processes
• Providing proficient support across Microsoft Office
• Supporting clinical workflows as needed to ensure timely and accurate administrative contributions to patient care operations
• Participating in workflow optimization tasks and collaborating with leadership to identify and implement clinical efficiency improvements over time

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• High School Diploma/GED is required.
• Requires 2-4 years of relevant administrative experience in a healthcare or complex organizational setting.
• Experience with a matrix organization and complex work environment is a plus.
• Requires proficiency in MS office (Word, PowerPoint, Excel).
• Requires proficiency in EMR and medical terminology for clinical care focused positions.

The “DNA” for Success

Anticipatory, Not Reactive:You think ahead, anticipate the next step, and move before being asked.

Excel Comfortable:You know your way around formulas and formatting.

Technology Forward:Digitizing, streamlining, and improving processes excites you.

Collaborative and Easy to Work With:You share work willingly, cover for colleagues and add to the warmth of the environment.

Detail Oriented and Organized:You bring structure, precision, and follow through to everything you touch.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.