Clinical Admin Assistant II - Cross Care Continuum

Endeavor Health; Evanston (IL); On-site; USD 64,700,000 - 97,052,000; Full time

Benefits offered by this job

Premium pay

Medical, Dental, and Vision plans

Tuition Reimbursement

Free Parking

Job summary

Endeavor Health is seeking an Administrative Assistant II to provide advanced support to the hospital leadership team, ensuring smooth operation of our administrative functions in a fast-paced healthcare environment.

Responsibilities include managing executive calendars, handling calls, drafting and proofreading communications, updating policies and EHR records, coordinating meetings, and supporting budget tracking.

Qualifications

• Associates Degree required.
• Bachelor’s Degree preferred.
• 3 years administrative experience, preferably in a healthcare or hospital setting.

Responsibilities

• Serve as the primary point of contact for hospital administration.
• Manage phone calls, screen inquiries, and route to appropriate personnel.
• Coordinate and manage schedules and appointments of executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in preparation and distribution of meeting materials.
• Draft, edit, and proofread emails, memos, and reports for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases.
• Collaborate on projects, conduct research, and present findings.
• Assist in budgeting, tracking expenses, and preparing financial reports.
• Oversee office supply inventory and restocking.

Skills

Administrative experience

Phone and email handling

Scheduling

Document drafting

EHR familiarity

Education

Associates Degree

Bachelor's Degree preferred

Tools

EHR systems

Job description

Hourly Pay Range:

$22.58 - $33.87 - The hourly pay rate offered is determined by a candidate’s expertise and years of experience, among other factors.

Position Highlights:

• Position: Clinical Administrative Assistant II
• Location: Evanston, IL
• Full Time: 40 hours per week
• Hours: Monday-Friday, Monday-Friday, 8:30a-5:00p
• Required 1 Saturday approximately every 8 weeks

A Brief Overview:
The Administrative Assistant II will provide advanced administrative support to the hospital’s leadership team and play a critical role in ensuring the efficient operation of our administrative functions. This position requires a high level of professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

What you will do:

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

What you will need:

• Associates Degree Required
• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits (for full and part-time postiions):

• Premium pay for eligible employ
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website ( www.endeavorhealth.org ) to better understand how Endeavor Health delivers on its mission to “help everyone in our communities be their best”.

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging—each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.