Administrative Assistant I - Capacity Management Center - Day Shift

NorthShore University HealthSystem; Skokie (IL); On-site; USD 29,000 - 43,000; Part time

Benefits offered by this job

Free Parking

Health Insurance

Tuition Reimbursement

Paid Time Off

Job summary

Endeavor Health in Skokie, IL is seeking an Administrative Assistant 1 who will provide diverse administrative and secretarial support to ensure smooth office operations. This role handles calendar coordination, meeting planning, and documentation tasks, with emphasis on accuracy and organization.

The position is part-time (24 hours/week) with a schedule 0800–1630 and rotation for some weekends/holidays, requiring strong Word/Excel/PowerPoint skills and the ability to work independently.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative/clerical support experience preferred.
• Proficient with Word, Excel and PowerPoint; basic Windows skills.
• Strong organizational, verbal and written communication; ability to multitask.

Responsibilities

• Provides diversified administrative/secretarial duties to ensure efficient office operations.
• Maintains and coordinates calendar for department and clinical leader.
• Schedules meetings, prepares materials, coordinates rooms and communications.
• Drafts and edits memos, presentations and letters with accuracy.
• Processes reimbursement requests and department invoices.
• Makes travel arrangements per policy.
• Supports lectures or conferences with material preparation and coordination.

Skills

Word

Excel

PowerPoint

Communication

Transcription

Education

High school diploma

College degree preferred

Tools

Windows

Job description

Hourly Pay Range:

$21.08 - $31.62 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

• Position: Administrative Assistant 1
• Location: Skokie, IL
• Part time: 24 hours/week
• Hours: 0800-1630 Mainly Monday/Wednesday/Friday: with weekend and holiday rotation
• Required Travel: no

What you will do:

• Provides diversified administrative/secretarial duties to department to ensure efficient office operations.

• Maintains and coordinates all aspects of schedule and calendar for clinical leader and/or department.

• Schedules and plans for meetings including coordinating with all parties involved, preparing handouts, making room arrangements, and sending communication.

• Drafts and edits dictations, memos, presentations and letters with accuracy.

• Processes reimbursement requests and department related invoices.

• Makes travel arrangements including registration, lodging and transportation per policy.

• Provides administrative support for lectures or conferences including research, preparation of materials, room reservations, registration and communication.

• Education: High school diploma or equivalent required, college degree preferred
• Experience: 1-2 years of related administrative/clerical support required
• Unique or Preferred Skills: Computer skills including knowledge of Word, Excel and PowerPoint. Excellent organization, verbal and written communication, and transcription skills. Ability to perform multiple tasks and detailed work, problem solve, reason and perform basic mathematical calculations. Ability to work independently, utilizing strong organization and prioritization skills with minimal supervision. Basic Word / Basic Excel /Basic PowerPoint/Basic Windows

Benefits (For full time or part time positions):

• Premium pay such as shift, on call, holiday and more based on an employee's job (For eligible positions)
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.