Clinical Admin Assistant II - Cross Care Continuum

1100 Endeavor Health Clinical Operations; Evanston (IL); On-site; USD 47,000 - 70,000; Full time

Benefits offered by this job

Premium pay for eligible employee

Tuition reimbursement

Free parking

Wellness program

Savings plan

Health savings account options

Retirement options with company match

Paid time off

Community involvement opportunities

Job summary

Endeavor Health in Evanston, IL is seeking a Clinical Administrative Assistant II to support hospital leadership. This full-time role requires managing executive schedules, coordinating meetings, handling inquiries, and maintaining EHR and policy documents.

You will assist with budgeting, onboarding, travel coordination, and preparation of materials for leadership. Requires an Associate degree, is preferred to have a Bachelor's, and 3 years of healthcare admin experience; Saturday coverage

Qualifications

• For this role, an associate degree is required, and a bachelor's degree is preferred.
• At least 3 years of administrative experience in a healthcare or hospital setting is required.

Responsibilities

• Serve as primary contact for hospital administration, handling internal and external inquiries.
• Manage phone calls, screen inquiries, and route them to appropriate personnel.
• Coordinate schedules and appointments for hospital executives and department heads.
• Schedule meetings, conferences, and video calls with seamless logistics.
• Prepare meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, and reports for leadership.
• Maintain and update hospital policies, procedures, and documents.
• Maintain EHRs and hospital databases with precision.
• Collaborate on projects, perform research, data analysis, and present findings.
• Assist in budgeting and prepare financial reports for departments.
• Oversee office supply inventory and restocking.
• Assist in onboarding new administrative staff and training.

Skills

Administrative experience

Education

Associates degree

Bachelor's degree

Job description

Hourly Pay Range: $22.58 - $33.87 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights

Position: Clinical Administrative Assistant II

Location: Evanston, IL

Full Time: 40 hours per week Hours: Monday-Friday, Monday-Friday, 8:30a-5:00p Required 1 Saturday approximately every 8 weeks

What you will do

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

What you will need

• Associates Degree Required
• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits (for full and part-time postiions)

• Premium pay for eligible employ
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program
• Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential. Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to “help everyone in our communities be their best”. Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information. At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging—each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.