Administrative Assistant III

NorthShore University HealthSystem; Evanston (IL); Presencial; USD 33 000 - 49 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Premium pay for eligible employees

Career Pathways to Promote Growth

Medical, Dental, Vision options

Tuition Reimbursement

Free Parking

Resumo da oferta

Endeavor Health is seeking an Administrative Assistant III in Evanston, IL to support the executive team with high-level administrative tasks. This role requires professionalism, discretion, and the ability to manage complex tasks in a dynamic healthcare environment.

Responsibilities include scheduling, correspondence, meeting coordination, document drafting, and accurate maintenance of EHRs. Home base could be Evanston or Glenview with occasional travel to other hospital locations.

Qualificações

• Bachelor's degree preferred.
• 3 years administrative experience, preferably in healthcare or hospital settings.

Responsabilidades

• Serve as primary point of contact for hospital executives, managing schedules and communications.
• Coordinate and manage appointments, meetings, and conference calls for executives.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication reflects the executive team's voice and objectives.
• Maintain electronic health records and hospital databases with accuracy and compliance.
• Generate and compile reports, data analyses, and presentations for executive decision-making.
• Collaborate with executives on special projects, conducting research and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies for smooth day-to-day functioning.
• Provide guidance and training to junior administrative staff.

Formação académica

Bachelor's degree preferred

Descrição da oferta de emprego

Hourly Pay Range:

$23.70 - $35.55 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

• Position: Administrative Assistant III


• Location: Evanston, IL


• Full Time: 40 hours/week


• Hours: Monday-Friday, 8:30a-5:00p


• Required Travel: May require travel to different hospital locations depending on needs. Home base office will be Evanston or Glenview.

A Brief Overview:

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What you will do:

• Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.


• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.


• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.


• Ensure all communication is professional and reflects the executive team's voice and objectives.


• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.


• Generate and compile reports, data analyses, and presentations for executive decision-making.


• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.


• Process invoices, monitor spending, and reconcile financial statements for the executive team.


• Oversee office operations and supplies, ensuring smooth day-to-day functioning.


• Provide guidance and support to lower-level administrative staff, fostering professional growth.


• Assist in the onboarding of new administrative team members and contribute to their training.


• Handle sensitive and confidential information with the utmost discretion and professionalism.

What you will need:

• Bachelors Degree Preferred


• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits (for full and part time positions):

• Premium pay for eligible employees


• Career Pathways to Promote Professional Growth and Development


• Various Medical, Dental, and Vision options


• Tuition Reimbursement


• Free Parking at designated locations


• Wellness Program Savings Plan


• Health Savings Account Options


• Retirement Options with Company Match


• Paid Time Off


• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website www.endeavorhealth.org to better understand how Endeavor Health delivers on its mission to \"help everyone in our communities be their best\".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.