Administrative Assistant III (Surgery Coordinator) - Oculoplastics, Westwood

University of California; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

University of California is seeking a Surgery Coordinator for our Ophthalmology (Oculoplastics) clinic in Los Angeles. The role focuses on coordinating surgical and laser procedures, pre-operative testing, and insurance verifications to ensure a concierge-level patient experience.

Responsibilities include patient liaison duties, maintaining EMR records, and providing general clinic support to keep daily operations running smoothly.

Qualifications

• Ability to communicate effectively both verbally and in writing using proper grammar and professional etiquette.
• Prioritize tasks, exercise sound judgment, and adapt to interruptions in a fast-paced environment.
• Multitask while maintaining accuracy and confidentiality.

Responsibilities

• Coordinate and schedule patient surgical and laser procedures for assigned faculty physicians.
• Schedule required pre-operative testing and appointments.
• Verify patient insurance coverage and obtain necessary prior authorizations.
• Serve as a patient liaison through pre- and post-operative processes.
• Maintain accurate documentation and patient records in the EMR system.
• Provide general clinic and administrative support to ensure smooth daily operations.

Skills

Communication skills

Prioritization

Multitasking

Attention to detail

Administrative support

Job description

Description

We are seeking a highly organized and patient-centered Surgery Coordinator to coordinate all aspects of surgical coordinating for ophthalmologists in our Orbital and Ophthalmic Plastic Surgery (Oculoplastics) clinic and ensuring a concierge-level patient experience. Responsibilities include, but are not limited to:

• Coordinate and schedule patient surgical and laser procedures for assigned faculty physicians


• Schedule required pre-operative testing and appointments


• Verify patient insurance coverage and obtain necessary prior authorizations


• Serve as a patient liaison, guiding patients through the pre- and post-operative process


• Maintain accurate documentation and patient records within the electronic medical record system


• Provide general clinic and administrative support as needed to ensure smooth daily operations

Salary Range: $31.88-45.66 Hourly

Qualifications

Required:

• 2 years of administrative support experience in a healthcare, medical office, ambulatory care, or patient service environment.


• 2 years experience with patient registration, appointment scheduling, insurance verification, referrals, and authorization processes.


• Ability to communicate effectively both verbally and in writing using proper grammar and professional etiquette.


• Ability to prioritize tasks, exercise sound judgment, work independently with minimal supervision, and adapt to frequent interruptions in a fast-paced environment.


• Ability to multitask while maintaining accuracy, confidentiality, and attention to detail.


• Working knowledge of medical terminology, insurance benefits, referral processes, and authorization procedures.


• Ability to verify insurance eligibility, obtain authorizations, and communicate financial responsibilities to patients.