Administrative Assistant III (Surgery Coordinator) - Cataract & Refractive Surgery, Westwood

UCLA Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health in Los Angeles is seeking a highly organized Surgery Coordinator to oversee all aspects of surgical coordination for ophthalmology within the Cataract & Refractive Surgery clinic, ensuring a concierge-level patient experience.

The role includes coordinating surgeries, arranging pre-operative testing, verifying insurance, and guiding patients through the pre- and post-operative process while maintaining EMR records and providing clinic support.

Qualifications

• 2 years experience in a medical practice, preferably ophthalmology or other surgical scheduling.
• Working knowledge of patient billing practices including managed care plans and government plans.
• High School Diploma and/or equivalent combination of education and experience.
• Excellent organizational skills to assure consistently effective and accurate scheduling of surgeries, communications with patients, co-workers and surgeons.
• Excellent interpersonal skills including the ability to deal effectively and in a positive manner with patients, physicians and staff.
• Excellent verbal communication skills to facilitate scheduling and instructing patients.
• Ability to prioritize work effectively and follow-through with minimal supervision.
• Strong organizational skills in maintaining records to facilitate sharing with coworkers.
• Flexible personality and ability to function well despite interruptions and emergencies.

Responsibilities

• Coordinate and schedule patient surgical and laser procedures for assigned faculty physicians.
• Schedule required pre-operative testing and appointments.
• Verify patient insurance coverage and obtain necessary prior authorizations, and provide guidance on billing.
• Serve as a patient liaison, guiding patients through pre- and post-operative process.
• Maintain accurate documentation and patient records within the electronic medical record system.
• Provide general clinic and administrative support to ensure smooth daily operations.

Skills

Organizational skills

Communication skills

Prioritization

Interpersonal skills

Patient service orientation

Education

High School Diploma

Job description

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Work Schedule

Monday-Friday 8:00am-5:00pm

Posted Date

10/26/2026

Salary Range: $31.88 - 45.66 Hourly

Employment Type

Duration

indefinite

Job #

33924

Primary Duties and Responsibilities

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We are seeking a highly organized and patient-centered Surgery Coordinator to oversee all aspects of surgical coordinating for ophthalmologists in our Cataract & Refractive Surgery clinic and ensuring a concierge-level patient experience . Responsibilities include, but are not limited to:

• Coordinate and schedule patient surgical and laser procedures for assigned faculty physicians
• Schedule required pre-operative testing and appointments
• Verify patient insurance coverage and obtain necessary prior authorizations, and provide guidance on billing
• Serve as a patient liaison, guiding patients through the pre- and post-operative process
• Maintain accurate documentation and patient records within the electronic medical record system
• Provide general clinic and administrative support as needed to ensure smooth daily operations

Salary Range: $31.88-45.66 Hourly

Job Qualifications

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Required:

• 2 years experience working in a medical practice, preferably ophthalmology or other surgical specialty, and preferably experience with surgical scheduling.
• Working knowledge of current patient billing practices including familiarity with managed care plans and governmental plans.
• High School Diploma and/or equivalent combination of education and experience.
• Excellent organizational skills to assure consistently effective and accurate scheduling of surgeries, communications with patients, co-workers and surgeons.
• Excellent interpersonal skills including the ability to deal effectively and in a positive manner with patients of varying backgrounds and temperaments, physicians and staff.
• Excellent verbal communication skills to facilitate the scheduling process and instructing patients about the process.
• Ability to prioritize work effectively and follow-through on tasks with minimal supervision.
• Strong organizational skills in maintaining records to facilitate sharing records with co-worker.
• Flexible personality and the ability to function well despite numerous interruptions.
• Ability to work well under the stress of occasional emergencies that need immediate scheduling.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.