Administrative Assistant III (Surgery Coordinator) - Oculoplastics, Westwood

UCLA Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health in Los Angeles is seeking a Surgical Coordinator to manage all aspects of surgical coordinating for our Orbital and Ophthalmic Plastic Surgery clinic, ensuring a concierge-level patient experience.

Responsibilities include scheduling procedures, coordinating pre-operative testing, verifying insurance, and guiding patients through the entire perioperative process while maintaining accurate EMR documentation. Experience in healthcare administration is essential.

Qualifications

• 2 years of administrative support in a healthcare setting.
• 2 years experience with patient registration, scheduling, insurance verification, referrals, and authorization processes.
• Ability to communicate effectively both verbally and in writing with professional etiquette.
• Ability to multitask and adapt to a fast-paced environment.
• Working knowledge of medical terminology, insurance benefits, referral processes, and authorization procedures.

Responsibilities

• Coordinate and schedule surgical and laser procedures for ophthalmology clinicians.
• Arrange pre-operative testing and appointments.
• Verify patient insurance coverage and obtain prior authorizations.
• Serve as a patient liaison through pre- and post-operative care.
• Maintain patient records in the EMR system and support daily clinic operations.

Skills

Administrative support

Care coordination

Communication skills

Medical terminology

Attention to detail

Tools

EMR software

Job description

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Work Schedule

Monday-Friday 8am-5pm

Posted Date

11/10/2026

Salary Range: $31.88 - 45.66 Hourly

Employment Type

Duration

Indefinite

Job #

33921

Primary Duties and Responsibilities

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We are seeking a highly organized and patient-centered Surgery Coordinator to coordinate all aspects of surgical coordinating for ophthalmologists in our Orbital and Ophthalmic Plastic Surgery (Oculoplastics) clinic and ensuring a concierge-level patient experience . Responsibilities include, but are not limited to:

• Coordinate and schedule patient surgical and laser procedures for assigned faculty physicians
• Schedule required pre-operative testing and appointments
• Verify patient insurance coverage and obtain necessary prior authorizations
• Serve as a patient liaison, guiding patients through the pre- and post-operative process
• Maintain accurate documentation and patient records within the electronic medical record system
• Provide general clinic and administrative support as needed to ensure smooth daily operations

Salary Range: $31.88-45.66 Hourly

Job Qualifications

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Required:

• 2 years of administrative support experience in a healthcare, medical office, ambulatory care, or patient service environment.
• 2 years experience with patient registration, appointment scheduling, insurance verification, referrals, and authorization processes.
• Ability to communicate effectively both verbally and in writing using proper grammar and professional etiquette.
• Ability to prioritize tasks, exercise sound judgment, work independently with minimal supervision, and adapt to frequent interruptions in a fast-paced environment.
• Ability to multitask while maintaining accuracy, confidentiality, and attention to detail.
• Working knowledge of medical terminology, insurance benefits, referral processes, and authorization procedures.
• Ability to verify insurance eligibility, obtain authorizations, and communicate financial responsibilities to patients.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.