Administrative Assistant III | Nonprofit Office Support

VOALA; California; On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Job summary

VOALA in Los Angeles, CA is seeking an Admin Assistant III to provide general office support and act as the office receptionist and telephone screener. You will establish cooperative relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public.

The role requires filing, record keeping, and coordinating staff training and administrative events, while maintaining office supplies and equipment.

Qualifications

• Must pass fingerprint clearance and background checks.
• Ability to perform office receptionist duties and manage records.
• Bilingual in English and Spanish preferred.

Responsibilities

• Filing and assisting other office staff when required.
• Prepares client and worker folders, record files, and general filing of records and documents.
• Coordinates staff training and administrative events.
• Maintain, track, and order inventory for office supplies.
• Monitor and maintain office equipment.
• Schedules and coordinates meetings, travel, and other group activities when required.
• Assumes additional responsibilities and performs special projects as needed.
• Answers telephone, e-mails, letters, and replies to questions accordingly.
• Take and relay messages.
• Monitor visitor access and maintain security awareness.
• Receive and sort mail and deliveries.
• Participates in organizational functions and maintains informational and/or operational records.

Skills

Bilingual in English and Spanish

Education

Associates Degree in Business Administration, Management, or related field

Three years of related experience

Tools

Access or Service Point software

Job description

VOALA in Los Angeles, CA is seeking an Admin Assistant III to provide general office support and act as the office receptionist and telephone screener. You will establish cooperative relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public.

The role requires filing, record keeping, and coordinating staff training and administrative events, while maintaining office supplies and equipment.