Administrative Assistant III, Director of Procurement

Young World Physical Education; Houston (TX); On-site; USD 33,000 - 45,000; Full time

Job summary

Cypress-Fairbanks Independent School District WINDFERN ANNEX - Houston, Texas seeks an Administrative Assistant III in Procurement, starting immediately. Open until filled with a 244-day term and a salary of $38,788.

The role requires a high school diploma, MS Office proficiency, and strong organizational skills. Responsibilities include calendar maintenance, document handling, meetings, and procurement-related tasks.

Qualifications

• High school diploma or GED required.
• Two years administrative secretarial experience preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
• Adobe, Google Drive and eFinance Plus PowerSchool experience preferred.
• Self-motivated with attention to detail, able to prioritize and multi-task with minimal supervision.
• Excellent interpersonal, organizational and written/verbal communication skills.
• Demonstrates integrity, confidentiality and professionalism.
• Ability to work with frequent interruptions and maintain composure under stress.

Responsibilities

• Provides administrative support to the Director of Procurement Services.
• Maintains Director's calendar and confidential files.
• Coordinates travel, meetings and appointments.
• Prepares agendas, takes and distributes minutes.
• Prepares emails, letters, memos and presentations.
• Handles phone calls and screen calls for the department.
• Performs general clerical duties including procurement-related tasks.
• Retrieves and compiles purchase orders and bid documents.
• Assists in supplier management and PIR/audits as needed.
• Maintains CFISD Procurement Services webpage.

Education

High school diploma

Administrative secretarial experience

Microsoft Office proficiency

Interpersonal and communication skills

Tools

Microsoft Office (Outlook Word Excel PowerPoint)

Adobe

Google Drive

eFinance Plus PowerSchool

Job description

Administrative Assistant III, Director of Procurement

Cypress-Fairbanks Independent School District WINDFERN ANNEX - HOUSTON, Texas Open in Google Maps

Job Details

Job ID: 5882344
Application Deadline: Posted until filled
Posted: Aug 12, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

QUALIFICATIONS

• High school diploma/GED.
• Minimum of two (2) years of administrative secretarial experience preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
• Adobe, Google Drive, and eFinance Plus PowerSchool experience preferred.
• Self-motivated with attention to detail, able to prioritize, organize, multi-task numerous complex administrative activities, and manage time with minimal supervision.
• Possesses excellent interpersonal, organizational and communication skills, verbal and written.
• Demonstrates integrity, confidentiality, and professionalism.
• Ability to work with frequent interruptions; ability to maintain emotional control under stress.

TERMS OF EMPLOYMENT

244 days

SALARY/PAYGRADE

$38,788 – CP6

Salary Range (based on experience) as set by the Board of Trustees for the school year

ESSENTIAL FUNCTIONS

• Provides administrative support to the Director of Procurement Services
• Maintain Director's calendar.
• Maintain confidential files for Director.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Prepare emails, letters, memos, and presentation materials.
• Answers and transfers phone calls, screening incoming phone calls to the department.
• Performs other general clerical and secretarial duties as requested, which may include p-card reconciliation, absence reconciliation, recordkeeping, maintaining office supplies, and handling packages and correspondence.
• Responds to external and internal inquiries on procurement department services, eProcurement system, status of bid solicitations, etc.
• Retrieve and compile purchase orders, bid solicitations, bid documents, and correspondence as requested.
• Prepares annual board agenda timeline and agenda action cover sheet for board meetings.
• Assists in Supplier Management including but not limited to vendor registration, activation, researching duplicates, pending, and on draft status on eProcurement system.
• Assists in retrieving documents and information for Public Information Requests (PIR) or audits as needed.
• Assists in archiving inactive procurement services department records.
• Assists in maintaining CFISD Procurement Services Department webpage.
• Performs other duties as assigned by the Director and Assistant Director of Procurement Services.
• Regular and reliable attendance is an essential job function.

DEADLINE TO APPLY

Until filled

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Position Type: Full-Time
Salary: $38,788 Per Year

Job Requirements

Contact Information

• Human Resources
• Email: [e-mail]